The Datamax Thinking Blog

Most businesses don't know what they don't know when it comes to printing and copying.

Getting the right mix of office equipment is hard for companies. I've been writing recently about the value of assessments and how they help drive good business decisions when it comes to technology selection.

As the year winds down and another is soon to begin, now is a perfect time for thinking about your plans for next year. Do you ever sit down and think about how you could be doing things better, how you could be printing for less?

Only taking the time to plan will get your office in the shape you need it to be to do the best you can for your customers.

When it comes to identifying business needs and how to achieve them with technology; you need a proven process. Here's ours.

We're going to help you discover yourself.

I know, that sounds weird coming from a copier dealer and managed network services company. I feel a little like a self-help guru typing that. 

“We've got IT covered” is how we like to put it. That can sound so insufferably smug. However, we do know what we're doing and we know that we can help you.

However, I understand the skepticism. You're worried that we're just going to sell you what we sell – regardless of if it's a good fit or not.

Do You Have Any Clue What You Need? Digital Copiers, Document Management, and Managed Networks

“Alice asked the Cheshire Cat, who was sitting in a tree, “What road do I take?”
The cat asked, “Where do you want to go?”
“I don’t know,” Alice answered.
“Then,” said the cat, “it really doesn’t matter, does it?” 
― Lewis Carroll, Alice's Adventures in Wonderland

If you've spent any time on our website, you know we place a high value on assessments – we offer one on just about every page!

Law firms can automate document workflows directly to Worldox from MEAP-enabled copiers.

For law firms – when it comes to maintaining efficient workflows – technology plays a leading role. With the right technology, law firms can save valuable time and money by limiting the number of manual steps involved in their business.

And Canon, a leader in digital imaging solutions, offers both hardware and software technologies that can help your law firm do exactly that

What we also hear is that not everyone is entirely clear on the ramifications of HIPAA non-compliance. 

In 1996, the Health Insurance Portability and Accountability Act (HIPAA) established significant requirements to safeguard the health information of patients.  These requirements dictate the when, how, and with whom as it relates to the sharing of Protected Health Information (PHI).

Based on what we see and hear in the Document Management and Document Workflow arena, Healthcare Providers are quite focused on the application of HIPAA guidelines within their practices and clinics today. 

Account payable’s repetitive, time-consuming tasks can be streamlined by removing paper, electronically capturing the documents, converting them into images, analyzing their content, and creating workflows to automatically route for review and action.

When it comes to accounts payable (AP), most organizations receive invoices from a number of digital channels (mail, fax, email, electronic data interchange - EDI, etc.), but the overwhelming majority of them are paper documents.

Laserfiche 10 could be the software platform you need to manage documents and automate business processes.

One of the best providers of document management (and workflow and capture) software, Laserfiche, has launched the latest version of its flagship product: Laserfiche 10. IT analyst and market research company IDC wrote an analysis report on the new release. 

Find out if your document workflow is wasting your time – ask yourself these 10 questions.

It’s important to get documents to the right people at the right time – decisions can be made and invoices get paid. However, moving them through the office smoothly isn’t always the easiest task.

It’s easy for documents to wander off and when paper documents are placed on someone’s desk, there’s a good chance those documents will quickly end up at the bottom of a pile of paperwork (never to be seen again).

For sharing and storing electronic files in a law office, PDF is often your best file format choice.

In the legal industry, in order for a document to be admissible in court it must be in a format that cannot be altered without leaving an electronic trail.

Though there are quite a few file format options (TIFF, JPEG, or GIF) that are unalterable without also creating an electronic trail. Print documents can be scanned and saved to these formats. Born digital documents can be saved to these file formats. But there is one option that is the most economical and practical – PDF. 

Reduce costs, enhance security, better efficiency, and improved customer service are 4 well-documented benefits of electronic workflows.

A typical law firm processes thousands of physical documents every year, anything from pleadings, motions, contracts, wills, trusts, evidence files, leases, deposition transcripts, etc. 

The majority of those paper documents and that information are handled through manual processes – inefficient legal manual processes.