Print Management

From printers to the processes behind the print —  with Datamax Print Management, we'll get your print costs contained and print output controlled.



How much money and time could you save if your print output was contained, and print assets were optimized? 

Even in light of "Work from Home" realities, printing remains relevant and essential to everyday business activity. Taking a “just do it” approach to buying printers, copiers, and toner is a recipe for frustration, inefficiency, poor customer service, and paying more than you should.  

At Datamax, leveraging print management solutions like uniFLOW and PaperCut, we help you develop best-practice strategies that control print costs and streamline print-related processes across the entire organization... and give you one less thing to worry about. 

Have you (or your staff) ever asked these 5 questions?

When we have a machine down or something is not working right Datamax is very responsive in getting out and making sure we are taken care of. — Andy Milliorn (Datamax Client)

1. Are you clear on your total cost of print output?

Most companies have limited insight on how much they really spend on printing.

No one is in control, various departments buy supplies and equipment independently, and no one knows who prints what or how much (and who's wasting money by printing in color unnecessarily).

As the saying goes, if you don't measure it, you can't manage it. As step one, we'll figure out how much you print and what it costs you (in budget and wasted time) for your entire business.

Dallas HP Printers

2. Do you have printers you rarely use (or don't use sensibly)?

What happens once you know how much you print and what the costs are?

You need to identify the right mix of equipment – laser printers, digital copiers, production printers, accessories like stapler/folders, etc. – that will satisfy your real requirements. No more guesswork – just the right technology.

Our printing experts will audit your print environment and talk to you and your users to find out exactly what you need and discuss best print practices going forward. Now that's sensible!

3. Are your users free to print anything at any time from anywhere?

Without control over your output, documents printed and left in output trays can expose secure or confidential information.

Improve document security by implementing walk-up print job release. Position equipment in optimal locations to maximize productivity. Provide secure mobile print access for users on the go.

With Datamax, we'll identify areas to help control your output, improve security, save time, and reclaim your bottom line.

IT Managed Services Staff Member

4. Is your IT staff putting too much effort into supporting printers?

IT support staff often wince when they hear “the printer is down.”

They already have enough to do managing networks, backups, and the hundreds of other valuable IT-related tasks they do. What they don't have is the time to troubleshoot digital copiers and printers. Is it a hardware problem? A software problem? Even IF they figure it out, many times they don't have the tools and know how to fix it.

Handing this sort of thing off to a partner frees them up to stay focused on just IT.

5. How much has jacking with printers kept you from your A-time activities?

It really comes down to giving you one less thing to worry about. 

The cost of A-time is incredibly more than B, C, or D-time. Even more, we feel sure you'd prefer to get back to doing what you're paid to do. Print Management — as well as our PrintView proactive service engagement — automates routine tasks so you can focus on your forte.

When it comes to controlling print output, find out what you're truly capable of with this quick read. 

Our eBook, "12 Effective Capabilities and Controls for Managing Your Enterprise Print Fleet," will unveil specific features within the uniFLOW Print Management platform to help reclaim control over your print fleet. Click below to get your copy! 



Rules-Based Printing

Do you know how many times documents are printed more than once? Do print jobs get left ... more

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Print Accounting Document

Print Accounting

Measurement is the key to getting print costs under control and setting realistic budgets. The good ... more

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Secure Print proximity cards for copiers

Secure Print

It doesn’t make sense to secure your documents until it’s time to print them – and then make them ... more

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Mobile Printing

Mobility Print

In the coffee shop, on the road, or at home; employees are breaking free of the constraints of the ... more

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Talk with a Datamax Print Specialist today!

Datamax insights on Print Management.

David, Industry: Manufacturing

“Our company had been a customer of Datamax for many years, leasing and renting copy machines. With the older leases reaching expiration date, we were introduced to Brian (our Business Process Consultant), who came in, performed a thorough analysis of our current business situation, and proposed a new way for us to do business, that would result in both increased efficiency, and cost savings. With Brian's plan and diligence, we have added four Konica Minolta bizHub scanner/copier/fax machines this past year, and have also entered into agreement with Datamax to place all of our remaining individual laser printers under contract. In summary, I can confidently recommend Datamax as a solid and reliable business partners, and an expert in their field of service."
Brian, Industry: Marketing

“Jeff (our Business Process Consultant) and Datamax helped me cut my costs as well as increase my productivity through a cost-effective solution. Before I was introduced to Jeff I had a number of small printers and paid hundreds of dollars per month to keep them up and running. Jeff introduced a wonderful solution that cut my cost in half, increased our speed and functionality, and increased the quality of our copies. Since the solution was installed, we have saved roughly $300 and will have an annual savings of $5,000.”
Steve, Industry: Transportation

“Working with Datamax has provided us with ways of saving time and resources with their Managed Print Services. After completing an honest assessment of my printing environment, Brendan (our Business Process Consultant) with Datamax, has found a way to save us time and money. I no longer need to worry about running out of printing supplies, print usage or expiring maintenance contracts; Datamax handles it all remotely! At this time I would like to convey our appreciation and thanks for Brendan's professional, responsive and expert services in which he has provided."