The Datamax Thinking Blog

Legal firms want more than a copier. They want a partner who understands their world — one who can deliver technology that aligns with how they work, protects what matters, and supports their ability to grow.

In the legal world, where time is money and confidentiality is non-negotiable, your office technology isn’t just background noise — it’s a key player in how you operate. When law firms evaluate office equipment providers, particularly for multifunction copiers and document systems, they’re not just buying hardware. They’re choosing a strategic partner who understands the unique demands of legal work.

With Canon, Sourcewell, and Datamax, you get technology solutions that are efficient, compliant, and designed to serve your organization’s mission. 

If you're part of a government agency, school district, college, or nonprofit, you know the drill: technology purchasing can be slow, complex, and full of red tape.

These 10 questions will help you dig deeper — and make a smarter, more strategic decision about your next copier lease.

When you're looking to lease a new office copier or multifunction device, you're not just choosing equipment — you're choosing a financial path and a service partner that will impact your team’s workflow for the next several years.

Leasing allows your organization to fully leverage the latest in business technology. But what kind of leverage do you have with a lease partner?

Replacing an aging fleet? Setting up a new office? Leasing can be a positive option. The value of technology lies in the ability to leverage it to its fullest – not simply by owning it. The decision to lease a copier can have a major impact on your day-to-day workflow, your team’s productivity, and even your bottom line.  But not all copier leases — or providers — are created equal.

Let’s take a look at two essential copier and printer tools today’s top copier partners use to deliver predictive, proactive, NOT reactive, service.

Keeping your office printers and copiers running shouldn’t feel like a full-time job. But if you’re constantly dealing with surprise breakdowns, toner emergencies, or service delays, you’re not alone.

uniFLOW is a powerful print and document management solution that helps businesses secure their printing, control costs, and streamline workflows—all while reducing IT burdens. 

If your small or medium-sized business (SMB) is struggling with unsecured printing, high print costs (and printing volumes), or inefficient workflows, you're not alone. Many companies overlook how much time, money, and security risk is tied to unmanaged printing. Unmanaged print devices can become a lot like herding cats.

Are you barely scratching the surface of what your copier device can do for you?

As an example, the Canon imageRUNNER ADVANCE series is packed with powerful features, but many businesses don’t fully leverage its capabilities because, simply, they don't know they exist or are not sure how to proceed. Here are five key functions that often go underutilized:

With new imaging technology, upgraded security features, and expanded media support, these devices cater to businesses that require reliable, high-performance printing solutions.

In today’s workforce, top level productivity is of premium value. And when it comes to your printing needs, the stakes for high-precision results continue to get higher. Enter Canon’s newest line of Multifunction Printers, which forces the issue when it comes to your productivity, print precision, and security peace of mind.

Incorporating Zero Trust principles into every aspect of IT infrastructure, including print management, is essential for organizations looking to protect sensitive data and maintain compliance.

Have you had serious conversations with IT administrators about implementing a Zero Trust Security Framework in your business environment? Have you zeroed in on how print plays a role in such?

These issues not only impact your day-to-day operations but also strain your working relationship with your vendor. 

It’s pretty simple. If it ain’t right, it ain’t right.

How can something standard and central to an ongoing copier partner relationship go terribly awry?Do you find sorting through invoices, with more questions than answers? Is your account manager fielding more issues with mystery charges than your actual fleet performance?  Inaccurate copier invoices are more than just a minor inconvenience: They cause headaches, waste time (YOUR time), and can disrupt budgets.