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The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Going Deep: 3 Keys to a Relevant Business Technology Needs Assessment

The willingness and ability of a technology vendor to deeply explore a client’s print and workflow is a difference maker. It's the first step in streamling business processes and improving total cost of technology ownership. It also eliminates costly assumptions.

Perhaps spelunking’s greatest allure is exploring everything that's impossible to see on the surface. The thrilling discoveries lie in making the unknown known, of pursuing the depths below because, ultimately, you don't know what's there until you dive deep.

Topics: Office Equipment Document Workflow Technology Support Multifunction Copier Workflow

Cloud Document Management or On-Premise: Find The Right Path For You

For organizations aware of the power that comes with digitally accessing, tracking, and securing a multitude of documents in one system, the next choice becomes a tougher one: Cloud or on-premise? What's the right path for you? 

It’s been said before that The 3 C’s of life are choices, chances, and changes.

When it comes to document workflow, the chance to improve slow, ineffective, and error-prone manual document workflow processes necessitates change. Changing to a digitized business process via a Document Management System (DMS) can impact productivity and your customer's overall experience. For a growing number of organizations today, DMS is undoubtedly the right path for the road ahead.

Topics: Document Management Document Workflow Cloud Technology

Control Print Environments of Any Size Securely with uniFLOW Online

uniFLOW Online is designed to help reduce overall printing costs, maintain print and workflow productivity, and keep printed documents out of the wrong hands.

As the last 12 months has evidenced, work environments are ever-changing.

Topics: Document Workflow Print Management UniFLOW

Plug-and-Play: Canon uniFLOW Hybrid Technology Increases User Flexibility, Functionality

With built-in hybrid technology, uniFLOW now combines on-premise facilities and cloud resources, to allow organizations to blend a solution that satisfies a particular technology landscape.

A hybrid model poses many potential advantages to an end user, with an ability to mix and match elements according to customized needs.

Topics: Office Equipment Document Workflow Print Management Canon

5 Signs It's Time to Reorganize Workflows and Consider Document Management

Workplaces perform at their best when operations are efficient, and all business-critical files are easily accessible (to the appropriate people) and fully secured.

Our hallway closet was in shambles.

Embracing the out-of-sight, out-of-mind methodology, the space had become mostly avoided all together, serving more as a receptacle for any miscellaneous item that desperately needed a home. Books. A mismatch of clothes. Retired running shoes. Old laptops. Mementos from the early 90s. The collection of junk stacked up on one another, dangled from shelves or absorbed dust on the closet floor. 

Topics: Document Management Document Workflow Content Management

Tidy Up Business Processes, Transform Daily Workflow

Underneath all the manual processes, workarounds and network-related deficiencies lies an infrastructure in disarray – not unlike a closet crammed full of clothes collecting dust.

Home organization guru Marie Kondo has created enormous buzz with her Netflix series “Tidying Up with Marie Kondo.” 

Kondo’s unique methodology for decluttering clients’ living spaces, as quirky as it may seem, is fairly simple: Clients take all their personal belongings, put them in a pile, hold each one up, and ask themselves – “does it spark joy?” If not, it’s time to discard.

Topics: Document Workflow IT Consulting

5 New Cloud Device Management Features to Help SMBs Carve Better Workflows

Recently-announced features from uniFLOW Online demonstrate 5 key advantages for organizations looking to improve productivity and enhance security in their print environment. 

Athletes will go to extensive (even preposterous) lengths to capture and preserve that competitive edge.

Former Giants Pitcher Steve Kline once wore the same ball cap all season without washing it. His reasoning? The dirt kept him grounded “and reminded me where I came from.” Famous big-wave surfer Laird Hamilton, whose day starts at 5 a.m., consumes three strategically-planned breakfasts every morning to optimize both energy and recovery.

Topics: Document Workflow Print Management Scanning Security Cloud Technology Canon

What's Your SMB's Document & Network Strategy Heading into Spring Training?

As your SMB heads into Spring Training, and you analyze your current technology roster - from document workflow to network infrastructure - what are some fundamental moves you can make to better your 2019 season forecast? 

The first glimpse of spring has arrived.

As my beloved Texas Rangers report to Surprise, Ariz. for Spring Training this week, it’s a time when baseball enthusiasts’ minds drift from the bone-chilling winter months and begin romanticized forecasts for their favorite team and the sunny April days ahead.

Topics: Document Management Network Management Document Workflow IT Consulting Productivity Tips and Tools

Is Your Medical Facility's Print Fleet a Picture of Health?

Ask yourself a simple health-related question about your fleet: “Do you have the freedom to focus valuable budgets on delivering real health care – not just administering it?”

Healthcare organizations conduct health exams continuously every day. But how often do they assess the health of their print fleet?

How well, under the microscope, do they examine the specific print workflows that move administrative tasks forward and manage costs along the way? How well do they track multi-function printer activities while mitigating unauthorized access to sensitive patient heath information?

What is a picture of good print fleet health?

Topics: Office Equipment Document Workflow Print Management Healthcare Tips and Tools

Overcoming Technology Challenges through Collaboration: Top Blog Posts of 2018

The dedicated team of scribes here feel that through collaboration, we can strategically identify technology challenges and properly disseminate our carefully crafted ideas on overcoming them. 

Perhaps without coincidence, our top read blog for 2018 was on the topic of “effective collaboration.”

Collaboration:  It’s a key word in defining how the Datamax Thinking Blog operates. We remain committed in our pursuit of  “educating, collaborating, and sparking ideas for maximizing the technology that matters” - be it office equipment, document workflow, network security and many business technology initiatives in between.

The dedicated team of scribes here feel that through collaboration, we can strategically identify technology challenges and properly disseminate our carefully crafted ideas on overcoming them. 

Topics: Document Management Office Equipment Document Workflow Creating Raving Fans Production Print Network Security Productivity Tips and Tools Education Tips and Tools Net Promoter Score