The Datamax Thinking Blog

Without a thorough assessment, there’s a higher risk of content management system inefficiencies, misalignment with organizational needs, and wasted resources.

The "technology tipping point" refers to a crucial moment when a business realizes it's spending more time managing documents, content, processes, and technology than focusing on its core operations. It serves as a wake-up call and an opportunity for transformation. It's a chance to step back, identify inefficiencies in day-to-day operations, and regain focus on what truly drives your business or organization.

According to Deloitte, HR automation can improve process efficiency by up to 60%, allowing HR teams to focus on strategic tasks rather than repetitive administrative work.

American businessman and author Gary Vaynerchuk recently posted this nugget on his LinkedIn page: “Speed is 4 billion times more important than perfection.”

For Finance Departments, Document/Content Management could mean working smarter, faster, and more securely, clearing the road ahead for you and your organization.

A Finance Department is a major thoroughfare for any organization, serving as a central pathway for financial activities and resources moving at top speed. Just like a major highway connects parts of a city, this department links various departments and operations by managing budgets, processing transactions, and ensuring the financial health of the organization.

According to a report by Skynova, 66% of businesses say processing invoices takes up more than five days per month. Additionally, almost half of all businesses require two to three people to approve an invoice. Great... so what if at least one of those three people are on vacation for a week?

Are your documents in disarray? Is it affecting how well your team performs?  

Documents are the vessels of everyday business workflow environments. They are the means of distributing key information on every aspect of your business operations at large. Likewise, “unstructured” documents like images, videos, audio files, and emails play a key role in disseminating and sharing information. Workplaces are at their best when these documents, records, and content are easily accessible, well organized, stored appropriately, and fully secured.

Does your project manager maintain a comprehensive overview of project aspects? Can your contractor pull up plans easily when a client is balking on site? Does invoicing take too much time, physically pinging from desk to desk?

You wanna hear a good construction joke? Hold on, I’m working on it.

Jokes aside, a contractor’s work is never done. He or she must be in multiple places at one time. Long hours, ongoing site visits, and a flurry of projects move through every workday, with dozens of invoices, plans, contracts, change orders etc., tagging along with them to ensure the job moves forward.

The willingness and ability of a technology vendor to deeply explore a client’s print and workflow is a difference maker. It's the first step in streamling business processes and improving total cost of technology ownership. It also eliminates costly assumptions.

Perhaps spelunking’s greatest allure is exploring everything that's impossible to see on the surface. The thrilling discoveries lie in making the unknown known, of pursuing the depths below because, ultimately, you don't know what's there until you dive deep.

For organizations aware of the power that comes with digitally accessing, tracking, and securing a multitude of documents in one system, the next choice becomes a tougher one: Cloud or on-premise? What's the right path for you? 

It’s been said before that The 3 C’s of life are choices, chances, and changes.

When it comes to document workflow, the chance to improve slow, ineffective, and error-prone manual document workflow processes necessitates change. Changing to a digitized business process via a Document Management System (DMS) can impact productivity and your customer's overall experience. For a growing number of organizations today, DMS is undoubtedly the right path for the road ahead.

uniFLOW Online is designed to help reduce overall printing costs, maintain print and workflow productivity, and keep printed documents out of the wrong hands.

As the last 12 months has evidenced, work environments are ever-changing.

With built-in hybrid technology, uniFLOW now combines on-premise facilities and cloud resources, to allow organizations to blend a solution that satisfies a particular technology landscape.

A hybrid model poses many potential advantages to an end user, with an ability to mix and match elements according to customized needs.

Workplaces perform at their best when operations are efficient, and all business-critical files are easily accessible (to the appropriate people) and fully secured.

Our hallway closet was in shambles.

Embracing the out-of-sight, out-of-mind methodology, the space had become mostly avoided all together, serving more as a receptacle for any miscellaneous item that desperately needed a home. Books. A mismatch of clothes. Retired running shoes. Old laptops. Mementos from the early 90s. The collection of junk stacked up on one another, dangled from shelves or absorbed dust on the closet floor.