The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Don't Let Office Print Compromise Your Zero Trust Security Environment

What happens when Zero Trust encounters your print environment?  How do you avoid compromising an otherwise locked-down IT environment? How do you retain the ability to print as needed? 

For a rising number of organizations today, when it comes to security, trust simply cannot be earned without proper approval. No exceptions. Seventy-two percent of organizations are either in the process of adopting Zero Trust Security or have already adopted it, according to Statista.

Topics: Office Equipment Print Management Network Security Canon MFP Security

Unified Firmware Platform: Simplify Device Security On Canon Copiers

Let's face it. Applying the right security settings and ensuring best practices can get complicated fast, but Canon’s Unified Firmware Platform (UFP) simplifies that for you.

Firewalls, VPNs, anti-virus protection... these are all commonplace in today's tumultuous cyber security landscape. It goes without saying that cybersecurity is a top initiative for organizations aiming to protect sensitive information and their reputation.  What about your copiers and printers, and their inherent need for protection? Perhaps less commonplace. 

Topics: Office Equipment Print Management Security Cybersecurity MFP Security

Print Management 101: What is Your Organization's Print Ability?

How capable are you in controlling both users and devices, i.e. how well do you curb wasteful printing habits?

Printability is a common term in the realm of business. It’s simply the capability of a document to be printed to whatever desired format, style, or quality.

Print Ability? That calls for a deeper discussion. Print Ability is a term we’ve coined here to ask, simply, how smart and capable are you with handling your organization’s print behavior? Call it Print Management 101.

Topics: Print Management Digital Copiers Print Security Cloud Print PaperCut

Find the Secure Print Resolution You Need With These 3 Components

A print security vulnerability could be something as ubiquitous as a user hitting "Print," forgetting, and the job (with sensitive information) ending up in the wrong hands, or as malicious as an intentional data breach. 

All great stories eventually come to end.

Whether that ending is unexpected, shocking, or largely ambiguous, it provides some level of resolution. It’s in our DNA as readers and as humans to expect a beginning, middle, and end to any story. Without this simple, basic narrative structure in place, we’re left feeling anxious, restless, frustrated even.

Topics: Print Management Color Printing Cybersecurity Print Security

Top 4 Things You Should Know About Microsoft Universal Print

Outside of restricting who can see and use which printers, basic usage tracking capabilities, and other vanilla print management features, Microsoft Universal Print does not do much else— especially compared to the full-blown print management solutions that we’ve evaluated in the past." - Keypoint Intelligence

For organizations eager to extend their existing cloud services, the arrival of Universal Print was a much anticipated and more-than-welcome technology delivery.

Topics: Print Management Cloud Technology Cloud Print

4 Signs It's Time to Consider a Print Management Solution on Campus

Exploring ways to print, scan, and share documents efficiently, securely, and to regain accurate visibility of print costs? It helps you put more time into forward-thinking initiatives that ultimately benefit your classrooms.

It’s one of the most memorable slogans in education — “A mind is a terrible thing to waste.”

  • But what about wasted paper?
  • What about wasted costs related to excessive printing?
  • What about wasted time on print-related maintenance?
  • What about wasted opportunities to shore up your print security? 
Topics: Print Management Education Multifunction Copier

Considering Cloud Print Management? These 6 Questions are Looming.

The short answer is that cloud services create new opportunities. Print management is no exception.

Just as migration is a necessary journey toward available resources at any given time, businesses, too, are increasingly finding new capabilities in the cloud.

Cloud migration is soaring. Flexera’s “2020 State of the Cloud Report” says that 93% of enterprises use some form of multi-cloud services, up from 84% in 2019. The COVID-19 pandemic and ensuing Work From Home mandates only rushed the migration for many.

Topics: Print Management Cloud Technology Canon UniFLOW

Control Print Environments of Any Size Securely with uniFLOW Online

uniFLOW Online is designed to help reduce overall printing costs, maintain print and workflow productivity, and keep printed documents out of the wrong hands.

As the last 12 months has evidenced, work environments are ever-changing.

Topics: Document Workflow Print Management UniFLOW

McAfee Embedded Control Enhances Endpoint Security on Canon MFPs

McAfee Embedded Control blocks the execution of unauthorized applications like malware through intelligent whitelisting.

In an attempt to fully secure your home, imagine creating a list of every potential intruder that exists in your neighborhood, in your city, and beyond. Now – imagine creating a list of every APPROVED individual into your home.

Topics: Office Equipment Print Management Canon Multifunction Copier Ransomware MFP Security

5 Signs Your Old Copier Could Be Creating Security Vulnerabilities

Many SMBs fail to recognize the copier for what it is today — just another device on the network, as susceptible to cyber attack as an email inbox or web browser.

"If it ain’t broke, don’t fix it."

I see this old, tired adage at play frequently when I visit offices and learn more about their printing environment. Whether it’s due to low volumes, reluctance to incur new costs, or just flat-out comfort factor, many businesses run their decade-plus-old copiers into the ground, much like one would an older vehicle that’s been paid for.

Topics: Office Equipment Print Management Security Cybersecurity MFP Security