The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Top 4 Things You Should Know About Microsoft Universal Print

Outside of restricting who can see and use which printers, basic usage tracking capabilities, and other vanilla print management features, Microsoft Universal Print does not do much else— especially compared to the full-blown print management solutions that we’ve evaluated in the past." - Keypoint Intelligence

For organizations eager to extend their existing cloud services, the arrival of Universal Print was a much anticipated and more-than-welcome technology delivery.

Topics: Print Management Cloud Technology Cloud Print

4 Signs It's Time to Consider a Print Management Solution on Campus

Exploring ways to print, scan, and share documents efficiently, securely, and to regain accurate visibility of print costs? It helps you put more time into forward-thinking initiatives that ultimately benefit your classrooms.

It’s one of the most memorable slogans in education — “A mind is a terrible thing to waste.”

  • But what about wasted paper?
  • What about wasted costs related to excessive printing?
  • What about wasted time on print-related maintenance?
  • What about wasted opportunities to shore up your print security? 
Topics: Print Management Education Multifunction Copier

Considering Cloud Print Management? These 6 Questions are Looming.

The short answer is that cloud services create new opportunities. Print management is no exception.

Just as migration is a necessary journey toward available resources at any given time, businesses, too, are increasingly finding new capabilities in the cloud.

Cloud migration is soaring. Flexera’s “2020 State of the Cloud Report” says that 93% of enterprises use some form of multi-cloud services, up from 84% in 2019. The COVID-19 pandemic and ensuing Work From Home mandates only rushed the migration for many.

Topics: Print Management Cloud Technology Canon UniFLOW

Control Print Environments of Any Size Securely with uniFLOW Online

uniFLOW Online is designed to help reduce overall printing costs, maintain print and workflow productivity, and keep printed documents out of the wrong hands.

As the last 12 months has evidenced, work environments are ever-changing.

Topics: Document Workflow Print Management Workflow UniFLOW

McAfee Embedded Control Enhances Endpoint Security on Canon MFPs

McAfee Embedded Control blocks the execution of unauthorized applications like malware through intelligent whitelisting.

In an attempt to fully secure your home, imagine creating a list of every potential intruder that exists in your neighborhood, in your city, and beyond. Now – imagine creating a list of every APPROVED individual into your home.

Topics: Office Equipment Print Management Canon Multifunction Copier Ransomware MFP Security

5 Signs Your Old Copier Could Be Creating Security Vulnerabilities

Many SMBs fail to recognize the copier for what it is today — just another device on the network, as susceptible to cyber attack as an email inbox or web browser.

"If it ain’t broke, don’t fix it."

I see this old, tired adage at play frequently when I visit offices and learn more about their printing environment. Whether it’s due to low volumes, reluctance to incur new costs, or just flat-out comfort factor, many businesses run their decade-plus-old copiers into the ground, much like one would an older vehicle that’s been paid for.

Topics: Office Equipment Print Management Security Cybersecurity MFP Security

Plug-and-Play: Canon uniFLOW Hybrid Technology Increases User Flexibility, Functionality

With built-in hybrid technology, uniFLOW now combines on-premise facilities and cloud resources, to allow organizations to blend a solution that satisfies a particular technology landscape.

A hybrid model poses many potential advantages to an end user, with an ability to mix and match elements according to customized needs.

Topics: Office Equipment Document Workflow Print Management Canon

4 Print Capabilities To Help School IT Directors Recover Lost Time

23 percent of all IT help desk calls are printer-related, according to the International Data Corporation.

Recovery after a marathon is a must.

The time spent stretching, eating well, but refraining from intense workouts will actually speed up your rate of recovery to ensure future training doesn’t suffer. In the short term, it can be difficult. In the long term, it saves you time and training productivity.

Topics: Print Management Education Education Tips and Tools Color Printing

Give Green, Get Green: Best Printing Practices that Impact the Environment & Your Bottom Line

By developing – and deploying – enterprise-wide print strategies now, businesses can over time, through the eight methodical steps, make a positive impact on the environment and their bottom line.

Texas Politician Rick Green had this signature witticism, ‘"That’s Green, like money!" Being "green," of course, also refers to corporate programs launched to help organizations be environmentally proactive.

What Green – and many businesses today – may not know, is that both initiatives (the environment and your bottom line) can be achieved simultaneously through a series of Printing Best Practices.

Topics: DatamaxGreen Print Management Managed Services Provider Color Printing

Do You Have an Open Door Policy With Your Copier?

Is the information on your devices open to anyone who happens to walk inside your office? If so, it can certainly backfire on your organization, and blow the door open for leaking sensitive information.

An open door policy at your organization may be a great initiative for encouraging openness and transparency in the company. But it can also backfire if misused by employees.

Do you have a similar open door policy on your copier? Is the information on your devices open to anyone who happens to walk inside your office? If so, it can certainly backfire on your organization, and blow the door open for leaking sensitive information. It might be time for a change in policy. 

Topics: Office Equipment Print Management Security