The Datamax Thinking Blog

Practicing law is hard enough. Having to rely on paper makes it even harder.

For the office managers behind the scenes, making sure that lawyers have the information they need, helping to sort through invoicing, and having to deal with the hundreds of details and tasks that keep the firm operational; the last thing you need are manual processes to deal with.

Paper everywhere. Case files stacked on lawyers desks (and chairs, filing cabinets, floors, everywhere) and, because multiple people on the team need to use the same files, you have to make – and keep up-to-date – all of the documents in that file for each member.

Scan, classify, and upload case materials directly into a document repository from your copier’s touchscreen – for use all over the world.

Using your multifunction copier to remove paper from a business process extends the value of your copier to your business. For the legal industry, being able to access digital version of case matters saves time shuffling paper and means more time serving clients.

The duck dive is an essential part of being a competent surfer. But your style better be on point. Did you know its technique can also help organizations confidently dive through and conquer their mounting waves of paper documents?

Before we get started, I’ll openly admit when it comes to surfing I’m a Barney, and a bit clucked when it comes to big waves—especially when sailing on an ever-dangerous and highly-demanding ocean cruise. As a cruise is about as close as I’ve been to the really big waves, I have always admired the tenacity and fearlessness of the surfers who ride them.

The Technology Tipping Point ... Avoid getting caught in the undertow of managing your documents, processes and technology.

The technology tipping point. We refer to it as that particular moment when you come to the realization that you’re expending more time and energy managing your documents, processes and technology, rather than your business. It’s an opportunity for transformation. A wake-up call to avoid the looming undertow ahead. A chance to step back and pinpoint even the minutest day-to-day operations that are preventing your core business from thriving—so you can regain balance and begin to tip the momentum back to focusing on your forte.

The average office spends $25,000 to fill a four-drawer file cabinet and $2,000 annually to maintain it.¹

It's no wonder that organizations are more active than ever in pursuing solutions to streamline traditional methods of managing documents. Without the assistance of document management software, organizing documents, emails, scans, electronic faxes, graphics, Internet content, etc., is frequently a manual process that is very time intensive. Essentially, a dated management style that just doesn't work in today's digital, fast-paced office environment. Add in the burden of “Big Data”and the challenge of information management is bigger than ever.

As a result, the MFP is more than just your average print output device; it has become the hub

Free yourself to stay on target and get back to business—your business—with Managed Services.

Take a moment and ask yourself two questions...

1. How much time do you spend keeping up with the day-to-day operational needs of your business? and
2. How much time is then left for you to actually spend on "the business?"

Chances are, if your company is managing everything alone, you don't spend as much time as you could on the business at hand. Organizations have a multitude of facets that are all continually

Ignite your business engine and watch your processes accelerate with Document and Business Process Management.

You have key processes that run your business engine, and most of them revolve around your people and document workflow. It should come as no surprise, then, that in order for your business to grow and get to where it wants to go, those processes need to function like a well-oiled machine. For many companies, however, business processes haven't been thoroughly analyzed and documented—let alone identified—and their engines are merely putting along.

Carve new document-based strategies to move your paper-high mountains and shake-up your paper-laden workflows.

In today's high-speed office environment, companies are increasingly ushering time-consuming, paper-laden workflows to the wayside. Why? They've discovered that with a well-conceived document management strategy, they can more easily traverse their document-based challenges and carve a smoother, faster path for maneuvering their paper-intensive mountains (or moguls).