The Datamax Thinking Blog

What we also hear is that not everyone is entirely clear on the ramifications of HIPAA non-compliance. 

In 1996, the Health Insurance Portability and Accountability Act (HIPAA) established significant requirements to safeguard the health information of patients.  These requirements dictate the when, how, and with whom as it relates to the sharing of Protected Health Information (PHI).

Based on what we see and hear in the Document Management and Document Workflow arena, Healthcare Providers are quite focused on the application of HIPAA guidelines within their practices and clinics today. 

Account payable’s repetitive, time-consuming tasks can be streamlined by removing paper, electronically capturing the documents, converting them into images, analyzing their content, and creating workflows to automatically route for review and action.

When it comes to accounts payable (AP), most organizations receive invoices from a number of digital channels (mail, fax, email, electronic data interchange - EDI, etc.), but the overwhelming majority of them are paper documents.

Laserfiche 10 could be the software platform you need to manage documents and automate business processes.

One of the best providers of document management (and workflow and capture) software, Laserfiche, has launched the latest version of its flagship product: Laserfiche 10. IT analyst and market research company IDC wrote an analysis report on the new release. 

Find out if your document workflow is wasting your time – ask yourself these 10 questions.

It’s important to get documents to the right people at the right time – decisions can be made and invoices get paid. However, moving them through the office smoothly isn’t always the easiest task.

It’s easy for documents to wander off and when paper documents are placed on someone’s desk, there’s a good chance those documents will quickly end up at the bottom of a pile of paperwork (never to be seen again).

For sharing and storing electronic files in a law office, PDF is often your best file format choice.

In the legal industry, in order for a document to be admissible in court it must be in a format that cannot be altered without leaving an electronic trail.

Though there are quite a few file format options (TIFF, JPEG, or GIF) that are unalterable without also creating an electronic trail. Print documents can be scanned and saved to these formats. Born digital documents can be saved to these file formats. But there is one option that is the most economical and practical – PDF. 

Reduce costs, enhance security, better efficiency, and improved customer service are 4 well-documented benefits of electronic workflows.

A typical law firm processes thousands of physical documents every year, anything from pleadings, motions, contracts, wills, trusts, evidence files, leases, deposition transcripts, etc. 

The majority of those paper documents and that information are handled through manual processes – inefficient legal manual processes.

Practicing law is hard enough. Having to rely on paper makes it even harder.

For the office managers behind the scenes, making sure that lawyers have the information they need, helping to sort through invoicing, and having to deal with the hundreds of details and tasks that keep the firm operational; the last thing you need are manual processes to deal with.

Paper everywhere. Case files stacked on lawyers desks (and chairs, filing cabinets, floors, everywhere) and, because multiple people on the team need to use the same files, you have to make – and keep up-to-date – all of the documents in that file for each member.

Scan, classify, and upload case materials directly into a document repository from your copier’s touchscreen – for use all over the world.

Using your multifunction copier to remove paper from a business process extends the value of your copier to your business. For the legal industry, being able to access digital version of case matters saves time shuffling paper and means more time serving clients.

The duck dive is an essential part of being a competent surfer. But your style better be on point. Did you know its technique can also help organizations confidently dive through and conquer their mounting waves of paper documents?

Before we get started, I’ll openly admit when it comes to surfing I’m a Barney, and a bit clucked when it comes to big waves—especially when sailing on an ever-dangerous and highly-demanding ocean cruise. As a cruise is about as close as I’ve been to the really big waves, I have always admired the tenacity and fearlessness of the surfers who ride them.

The Technology Tipping Point ... Avoid getting caught in the undertow of managing your documents, processes and technology.

The technology tipping point. We refer to it as that particular moment when you come to the realization that you’re expending more time and energy managing your documents, processes and technology, rather than your business. It’s an opportunity for transformation. A wake-up call to avoid the looming undertow ahead. A chance to step back and pinpoint even the minutest day-to-day operations that are preventing your core business from thriving—so you can regain balance and begin to tip the momentum back to focusing on your forte.