The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

5 Reasons a Print Management Solution is Essential for K-12 Education

Superintendents, campus IT, and administrative teams must work together to maximize budgets while managing printing proactively to deliver a secure, accessible print environment for everyone on campus. This is where a Print Management solution becomes a valuable asset.

Mark Twain has this funny quote about a teacher’s first day back in the classroom.

“Describing her first day back in grade school after a long absence, a teacher said, ‘It was like trying to hold 35 corks underwater at the same time.’” IT administrators on campus might often feel the same.

Topics: Office Equipment Print Management Mobile Printing MFP Security Print Security UniFLOW PaperCut

Why Running Your Copier Into the Ground May Not Be Such a Great Idea

There's a point of diminishing returns when it comes to using old office equipment – like copiers and printers – because they're still working.

Are you a “buy, don't lease, find a trusty mechanic because the car dealer will always rip you off” kind of a buyer? If so, I suspect you might also have a 10 year old copier sitting around that you have no plans to ever replace as long as it’s working. Why replace it until it breaks, right?

Maybe not.

The fact is that just because your trusty old office equipment might still be cranking out pages, you could be missing out on advancements in equipment technology that will not only make you say, “how did I ever live without this before,” but might also save you some money in the process!

Office equipment, like vehicles, can be an expensive investment to make. But the reality is that technology is moving at such a rapid pace that, just like your vehicle that immediately depreciates the second you drive it off the lot, office equipment has a point of diminishing returns.

Topics: Office Equipment Document Workflow Print Management Mobile Printing Did You Know? Technology Pain Network Security Productivity Tips and Tools Business Continuity

uniFLOW Secure Print Management — Online and On Cloud Nine.

uniFLOW Online (SaaS) provides the benefits of device authentication, secure follow me printing, secure mobile printing, full cost control with online reporting, and more — right from the cloud.

For many organizations, printing continues to be an enormous cost issue that remains entirely untracked and uncontrolled.  Pretty amazing since managing print output has been such a hot topic for so long.  Well, consider granting us an indulgence (and a bit of your precious time) and give us another try with another approach.

We believe finding a solution that provides practical insight into your print environment is essential. 

Topics: Office Equipment Print Management Mobile Printing Cloud Technology

Did You Know: Mobile Print Via Your Multifunction Copier Boosts Productivity

According to research from InfoTrends, the biggest hurdle to printing from mobile devices is “technical connectivity problems to the printer.”

The majority of office workers don’t print from their mobile devices because they don’t think it’s an option.

What if that weren’t a problem? Well, it’s not. “There’s an app for that” is a pretty common phrase these days and in this case is true – there’s an app for printing from smartphones.

For personal printing at home there is a quick caveat

Topics: Mobile Printing Did You Know? Productivity Tips and Tools

Did You Know: Your Copier Has An App For That?

Imagine saving your thoughts to your cloud-based storage, retrieving it via the app, and printing when you were ready.

In an office, everyone and everything needs to be as productive as possible. Your copier already has many productivity benefits, but did you know you can now extend those benefits with an app?

There’s an “app for that” on most newer copiers, though most companies don’t realize it. Take a look at your multifunction printer (MFP) and navigate to the apps screen to find them.

Topics: Office Equipment Mobile Printing Did You Know?

Document Security Goes Mobile

As digital files become more prevalent, there will be an increased need for mobile security strategies and tools.

There have been many advances in the world of document workflow, specifically in regards to the capabilities found in the new breed of Multifunction Printers (MFPs). For years, MFPs have provided businesses the combined ability to print, copy, scan and fax from a centralized device and now, with the integration of powerful document workflow applications and the proliferation of mobile computing, they are enhancing business process like never before.

As a result, the MFP is more than just your average print output device; it has become the hub

Topics: Network Management Office Equipment Document Workflow Print Management Mobile Printing IT Consulting

Hit The Pavement With Mobile Printing

Connect with your MFP to browse, read and print your documents on the go.

It's not uncommon today to find employees breaking free of the traditional office work environment. Workforces are on the go, and in order to maintain productivity, business needs to move with them. Luckily, the advent of mobile printing has actually increased productivity by enabling employees to conveniently and securely access and print business information when, where and how they choose—from any handheld device.

Topics: Office Equipment Mobile Printing