The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


4 Things to Know When Considering a Cloud-based Phone System

Before you dial up a new cloud-based communications platform, here’s a few things we’d love to share to help you make the best decision for your organization... and avoid the dangers of disappointing results.

Thinking about upgrading your phone system? You’re not alone.

Accelerated by the remote realities of the pandemic three years ago, telecommunications are changing in both scope and overall capabilities. The Unified Communications as a Service (UCaaS) model is booming as businesses seek mobility and flexibility enhancements but still understand that phones remain our primary means of communicating with clients.

Topics: Cloud Technology VoIP Phone Systems Unified Communications

Have You Considered These IT Security Essentials for 2023 and Beyond?

Are you remaining static in your cybersecurity defense? Are you losing ground? We invite you to consider these advanced IT security layers of protection.

David Packard, cofounder of Hewlett-Packard, once said that "to remain static is to lose ground."

The IT Security landscape looks much different than it did five years ago. Cybercriminals continuously find new ways to outsmart organizational defense platforms, and are becoming increasingly sophisticated at concealing their threats. The more we immerse ourselves (and our business practices) into the digital realm, the more the playing field widens for malicious activity.

Topics: Network Management Managed Services Network Security Security

Essential Layers of Cybersecurity Part 2: Fortify Endpoint Security with Sandbox Analysis

Sandbox Analysis introduces an advanced technology solution that can actually detect well-concealed threats prior to execution.

Ever tried to find a marble in a sandbox? Detecting viruses before it's too late under traditional antivirus solutions can encompass a similarly fruitless task.

Topics: Network Management Network Security Cybersecurity

Section 179 & Bonus Depreciation: Act Fast on Potential 2022 Tax Incentives for Office Technology Acquisition

Almost all types of “business equipment” new or used that your company buys or finances will qualify for the Section 179 Deduction and/or Bonus Depreciation.

Need a little additional "incentive" to close out your year with the acquisition of office technology? Section 179 and Bonus Depreciation are two components of the 2017 TCJA (Tax Cuts and Jobs Act) that present potential tax savings for your organization if you're in the market for copiers, printers, or other related technology hardware or software.

But you'll need to act fast.  To maximize the current incentive, qualifying equipment must be financed or purchased before January 1, 2023.

Topics: Office Equipment IT Consulting Color Printing LeaseCare Technology Procurement

Essential Layers of Cybersecurity Part 1: What is Multifactor Authentication?

Multifactor authentication simply applies another "layer" to prove that you are who you say you are.

There was a time when password best practices were everything. You remember the drill, right?
 
  • Must use a mix of letters, numbers, and characters,
  • Change your password every 30 days,
  • Use a minimum of eight characters,
  • then 12 characters,
  • enforce a higher password history to prevent reuse
  • etc., etc.
Topics: Network Management IT Consulting Network Security Managed Services Provider Social Engineering Ransomware

Unified Firmware Platform: Simplify Device Security On Canon Copiers

Let's face it. Applying the right security settings and ensuring best practices can get complicated fast, but Canon’s Unified Firmware Platform (UFP) simplifies that for you.

Firewalls, VPNs, anti-virus protection... these are all commonplace in today's tumultuous cyber security landscape. It goes without saying that cybersecurity is a top initiative for organizations aiming to protect sensitive information and their reputation.  What about your copiers and printers, and their inherent need for protection? Perhaps less commonplace. 

Topics: Office Equipment Print Management Security Cybersecurity MFP Security

3 Reasons Your Healthcare Organization Should Consider UCaaS

A fully integrated cloud communications platform helps accommodate a better patient experience and engagement (whether they’re at the doctor’s office or their own bedroom).

If there’s any industry that demands real-time, anytime, anywhere accessibility, it’s healthcare.

In recent years, the uptick in mobile clinics, in-home care specialists, and telehealth providers have extended the workplace of healthcare providers well beyond the examination room. Patient care has evolved (certainly since the pandemic), and patient needs and expectations have evolved with them.

Topics: Cloud Technology VoIP Phone Systems Unified Communications Automation

Print Management 101: What is Your Organization's Print Ability?

How capable are you in controlling both users and devices, i.e. how well do you curb wasteful printing habits?

Printability is a common term in the realm of business. It’s simply the capability of a document to be printed to whatever desired format, style, or quality.

Print Ability? That calls for a deeper discussion. Print Ability is a term we’ve coined here to ask, simply, how smart and capable are you with handling your organization’s print behavior? Call it Print Management 101.

Topics: Print Management Digital Copiers Print Security Cloud Print PaperCut

Does Your Phone System Complement or Compromise Microsoft Teams Usage?

Businesses using Teams for employee collaboration also need to ensure they have the essential business phone functionality to compete in today’s business environment. The trouble is not all business phone services are created equal.

Dell Technologies CTO John Roese, all the way back in 2006, created the Twitter handle ICT optimist. ICT stands for information and communication.

“The reason for that acronym was because I firmly believed that the future was not about information technology and communication technology independently,” he said. “It was about them coming together.”

Topics: VoIP Phone Systems Unified Communications Remote Workforce Planning Work From Home

Find the Secure Print Resolution You Need With These 3 Components

A print security vulnerability could be something as ubiquitous as a user hitting "Print," forgetting, and the job (with sensitive information) ending up in the wrong hands, or as malicious as an intentional data breach. 

All great stories eventually come to end.

Whether that ending is unexpected, shocking, or largely ambiguous, it provides some level of resolution. It’s in our DNA as readers and as humans to expect a beginning, middle, and end to any story. Without this simple, basic narrative structure in place, we’re left feeling anxious, restless, frustrated even.

Topics: Print Management Color Printing Cybersecurity Print Security