The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

Diamonds Are Forever; Technology – Including Digital Copiers – Isn't

IT changes quickly and becomes outdated – that includes your digital copiers and printers.

Some things get better with age – a good red wine, a vintage car, a great marriage. Other things don't age, they just get old – white wine turns to vinegar, a Ford Escort is always just going to be a Ford Escort, some relationships don't last.

Topics: Office Equipment Print Management Technology Support Technology Pain Office Productivity

Don't Kick Your Copiers or Printers – And 6 Other Tips to Minimize Copier Repair Needs

Kicking your copier can make you feel better. Here are six ways to avoid the urge.

I don't know about you, but I've been frustrated enough with printers and copiers over the years to want to give one a swift kick (I never have!). And many of you are no doubt familiar with the “printer revenge” scene in the move Office Space.

I've made this point before, digital copiers (and printers) today are complex pieces of machinery and they do wear out and break down over time.

But it's not always your copier's or printer's fault that it's not working correctly, sometimes it's yours.

What are some things that you can do to keep your digital copier(s) operating at peak efficiency? Here are five.

Topics: Office Equipment DatamaxGreen Managed Services Technology Pain Productivity Tips and Tools

Work on the Move – Digital Copiers Help You Keep Up

Working anywhere is a reality. Another reality, the “boring” digital copier enables that reality.

I've been writing about the value and productivity benefits of your digital copiers for quite a while now. I've learned a lot in the past few years writing these posts (and I hope you have too!).

I recently saw the infographic (see below) from Konica Minolta. It's called the “Workplace of the Future.” It struck me that while we're always looking to “what's new and next” (especially when it comes to technology) that it's often the tried and true technology that we rely on to run the core of our businesses. Document management, helping to manage change, our networks, and, yes, even copiers aren't outdated (though they've all been around for decades) – and they'll continue to play a role in the workplaces of tomorrow long after I retire.

Topics: Office Equipment Document Workflow Managed Services Network Security Productivity Tips and Tools

Paper Patient Files Can't Keep Up With Doctors on the Move

Electronic patient records can allow medical professionals to help patients better.

You're harried trying to keep your office running all the time. For those of you helping to keep doctor's (or other medical offices) humming; you have the additional concerns of helping those who aren't feeling well or worried about their health.

The last thing you need is anything that slows down your doctors or makes your patients wait longer than they need to. And with regulations in healthcare in near-constant flux, doctors are spending more time on documentation for regulations than on seeing patients.

Anything you can do to create more doctor/patient face time is going to make both doctor and patient happier.

Topics: Healthcare Tips and Tools

Digital Copiers Plus Scanning Equals Less Paper, Happy Customers, and ROI

Paper slows you down. Use your copier to speed up your work.

How many times in a week do you look for a document on your desk thinking “I just put it over here . . . “?

You might think that's only a few minutes each time, no big deal. Those minutes can add up to hours looking for paper-based files. As busy as you are, can you afford to spend your time looking for information that you could have at your fingertips?

Topics: Document Management Document Workflow Scanning

How Many Digital Copiers Does It Take to Screw in a Light Bulb?

How many digital copiers and/or printers does your office really need? Ask yourself a few of these questions to find out.

Granted, this title is a little silly. It's a bit like the question “how many licks does it take to get to the center of a Tootsie Roll Pop?”

The answer is, of course, the world may never know.

Or, another light bulb joke:

How many copier sales people does it take to screw in a light bulb?


One to hold the light bulb, the other four to turn the ladder.

Topics: Print Management Office Productivity

Business Process Improvements Are Good for Your Office – But What's in it for You?

Improved processes won't just save your company money, they'll also save you time – and who couldn't use more time?

It's the second week of the new year and you're already as busy as ever. Most of you reading this are responsible for keeping your office running – making decisions and researching technology improvements and “simply” ensuring everyone is working together smoothly.

Process improvements (such as automated workflows and using digital copiers to scan paper to digital for easy retrieval) will of course make the business more efficient and effective, but what about you? I'm going to write about more of the dollars and cents return on investment value of business process improvement in a future post. I've already touched on some of the pro arguments in these posts (Throw Your Law Firm a Productivity Lifeline – 5 Reasons to Automate Your Workflows; Using Your Copier to Streamline Your Legal Workflow; and 10 Questions to Ask About Your Document Workflow). For this post, I'm going to focus on a few ways improving business processes will make YOUR life easier – you deserve it.

Topics: Document Workflow Office Productivity

A Six-Pack of 2016's Most Popular Posts

Happy New Year from the Datamax Thinking Blog!

Thanks for stopping by during the Holidays. I hope you've enjoyed reading these posts and much as I've (usually) enjoyed writing them. Here are the six most popular Datamax Texas posts for all of 2016. Enjoy and learn for the first time or refresh your memory – read on.

Click on the following titles to read the posts.

Topics: Managed Services Did You Know?

14 Questions to Get Your Print Spend Under Control

Most businesses don't know what they don't know when it comes to printing and copying.

Getting the right mix of office equipment is hard for companies. I've been writing recently about the value of assessments and how they help drive good business decisions when it comes to technology selection.

As the year winds down and another is soon to begin, now is a perfect time for thinking about your plans for next year. Do you ever sit down and think about how you could be doing things better?

Only taking the time to plan will get your office in the shape you need it to be to do the best you can for your customers.

Topics: Document Workflow Print Management

HIPAA Compliance and Patient Information on Paper – Tips to Restrict Access

Protected health information could be more likely to be breached than digital records. Here are some tips to keep that information secure.

I've written about HIPAA compliance from a few angles recently; copier hard drives, restricting and monitoring access to the copier, and using document management software or an EHR to help keep patient records secure.

I haven't written about paper yet. And as much as many of us might like to go 100% digital in our business processes, most of us aren't there yet. And I know when I go to the doctor, I still see the color-coded manila folders containing patient files on the sliding file cabinets behind the reception desk.

In 2012, there were more breaches involving medical records on paper covered by HIPAA than electronic records – 45 from mid-May to mid-June. “Hacking” information doesn't just happen to digital information. Paper records and electronic records need to be treated the same – don't forget about the paper!

Topics: Healthcare Tips and Tools HIPAA