The Datamax Thinking Blog

Stop looking for “the best” copier and start looking for the copier that best fits what your business processes need.

When it comes to a copier for your business, there is no one size fits all. 

So, if you’ve been searching for “the best” copier, you can stop – because it doesn’t exist. 

The best copier for YOUR business however, does.

Your office equipment is kind of like a car. For you and your family, you may need a vehicle that has plenty of seating and space, is rated high in safety, is comfortable, but still nice to look at. But your neighbor – who has a long commute to work – may need a vehicle that’s extremely dependable and gets great gas mileage. 

You each have your own individual needs.

Copiers are intricate machines. Training helps to ensure that employees maximize the capabilities and cost-savings they bring to your business.

Of course everyone in your office knows how to use the copier. 

Well, not quite. If you mean they know how to copy a document or print from the copier or printer, then yeah, sure.

But…

• Do they know that the copier has apps that make it easier to print and to receive scanned documents (among other apps – specifics vary by manufacturer)? 
• Do they understand the print rules and that they’re in place to save money and improve processes? 

Copiers break and need to be repaired. Here are 9 ways we ensure maximum uptime for your copiers and other office equipment.

When we buy equipment – whether it’s personally or for business – we all just assume it’s just going to work.

But should we?

Take cycling for example; a cyclist doesn’t just hop on their bike and cross their fingers that the ride goes smoothly. They make sure they have the correct air pressure in their tires, they oil their chain, run through their gears to make sure they’re switching correctly, and then bring along a spare tube for their tire (just in case) and THEN they head out for their ride.

Managing copiers can suck a lot of time from your day. Did you know existing functionality on your copier can help with that?

Happy Monday! You walk into the office and immediately have to troubleshoot because an unscheduled firmware upgrade decided to play havoc on your users’ copier connections in the office. Aren’t Mondays already hard enough?

You know how it feels to clean your house? How great it feels once you finish and you know it’s something that has to be done, but no one (other than Martha Stewart maybe) actually enjoys doing it?

It’s better to have a partner than someone just selling you something. Asking these questions will help you find that partner.

Partnering with an office equipment provider to purchase equipment, guide your document automation efforts, or a pursue a managed print services strategy is a big investment in both time and money. That’s why when choosing a partner, it’s critical that you ask them the right questions and that they give you honest answers.

Never just buy a copier, take your time and select the right one for your business.

Buying a copier for your law firm is easy. With a quick search of the Internet, you can unearth a variety of options – from eBay, manufacturers, and copier dealers. Get a purchase order or just hand over your credit card information and, voila, you’ve bought yourself a new copier.

Getting the RIGHT copier to meet the complex needs of the legal industry is more complicated. More complicated, but definitely better for you in the long run.

Save time and a walk back to your computer, scan a document and share via email directly from your copier.

We may all live in a digital world but, even so, at some point you’ll receive physical pieces of paper and need to send them to someone electronically.

Accomplishing this always seems to involve a small amount of irritation. For whatever reason those few extra steps tend to make the process seem daunting (even when it’s really not).

Scan, classify, and upload case materials directly into a document repository from your copier’s touchscreen – for use all over the world.

Using your multifunction copier to remove paper from a business process extends the value of your copier to your business. For the legal industry, being able to access digital version of case matters saves time shuffling paper and means more time serving clients.

You rely on copiers to keep your law office’s document production moving. When they break, you need a service partner that can help you copy on.

You are the behind-the-scenes glue holding your law firm’s practice together. Most days, you don’t feel like an office manager but like a triage doctor, prioritizing what needs to be done first. Only you also have the fun task of handling (some) lawyer’s outsized egos as well.

You’re up early. You stay late. You don’t have time to handle everything – nor should you.

Call Out: Inefficient office equipment costs you more to “keep the lights on.”

You turn the lights off when you leave a room (or have motion sensors do it for you), adjust your cooling and heating to economize during non-work hours, but are you taking advantage of the energy-saving opportunities of your office equipment?