The Datamax Thinking Blog

Your copier’s hard drive could be a digital time bomb unless properly secured. 

Your copier is hiding something from you – its hard drive.  

These hidden hard drives in copiers prevalent since 2002 store images of every document that’s ever been copied, scanned, or emailed. This data remains stored on the hard drive until the drive becomes full then the old data is overwritten, but there’s always the potential for sensitive information to be stored on your copier’s hard drive. Though that copier in the corner of the office may appear innocent, it is ripe for hacking – and they are often overlooked. 

Use your office copier to scan documents directly to cloud storage for quick and simple access later.

Even if you don’t follow technology at all, you’ve heard of “the cloud.” Often mentioned with a touch of reverence and a hint that the cloud will solve your technology challenges, cloud services really can bring huge personal and business productivity improvements when used correctly. 

Color means many things to different people. It can be a symbol of a culture and a play on our emotions. It also captures our attention when we need it to. 

Color has meaning. While traditional China sees white as the color of mourning, in Western culture white represents “cleanliness” and “purity” (or when taken to extremes, “sterility” or “coldness”). In Japan and most of England, black cats are a symbol of good luck; but are seen as a bad omen or bad luck in the West. Color has meaning (and, yes, the color scheme in McDonald’s is designed to get you to eat more!).

Imagine saving your thoughts to your cloud-based storage, retrieving it via the app, and printing when you were ready.

In an office, everyone and everything needs to be as productive as possible. Your copier already has many productivity benefits, but did you know you can now extend those benefits with an app?

There’s an “app for that” on most newer copiers, though most companies don’t realize it. Take a look at your multifunction printer (MFP) and navigate to the apps screen to find them.

As a result, the MFP is more than just your average print output device; it has become the hub

Connect with your MFP to browse, read and print your documents on the go.

It's not uncommon today to find employees breaking free of the traditional office work environment. Workforces are on the go, and in order to maintain productivity, business needs to move with them. Luckily, the advent of mobile printing has actually increased productivity by enabling employees to conveniently and securely access and print business information when, where and how they choose—from any handheld device.

What does your technology partner have in their toolkit?

Perhaps you’re in the process of building your business. Or maybe it’s already built and time to remodel, expand or simply retool. Regardless of the stage of your business, one thing’s for certain. Your blueprint is like no other.

Your people. Your workflow. Your goals. Your technology. They are just a few of the many facets that form the unique structure of your company and set you apart from your competition. The way they interrelate significantly impacts your bottom-line—that’s why it’s imperative that your office technology partner is equipped with the mindset and necessary tools to construct a solution that’s equally as distinctive as your business.

Consider deploying new print controls to help manage your monthly Print Spend.

Both small organizations and large companies alike need to watch the amount they print in a given month. Frequently, printing may be the major expense within an office due to paper usage, the amount of components used, and also the amount of power expended during the print process. Getting your office printing under control can help you cut costs and save paper in the long term.