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Did You Know: You Can Scan Directly to Email


Save time and a walk back to your computer, scan a document and share via email directly from your copier.

We may all live in a digital world but, even so, at some point you’ll receive physical pieces of paper and need to send them to someone electronically.

Accomplishing this always seems to involve a small amount of irritation. For whatever reason those few extra steps tend to make the process seem daunting (even when it’s really not). Although it may not be as big of a deal as it feels, it’s still a bit of a time suck – you have to scan the paper in order to save it to the designated spot on the server, then you have to go back to your desk, open your email, create a new email, search for the document, attach it, and THEN you can send the email. And, a lot of times – once you’ve sent the email – that file isn’t needed again so it just sits on your server, forgotten, creating clutter and taking up space.

If you only need to scan and email that document to one person (or group of people), one time, you can save yourself a few steps by scanning to email directly from the copier. 

How scan to email works: 

Step 1: Select the "Scan and Send" icon on the display

Step 2: Choose "New Destination"

Step 3: Select “Email Recipient”

Step 4: Enter recipient’s email address

Step 5: Place the document being sent in the scanner

Step 6: Press “Start”

Find out other things you never new about your multifunctional copier or printer – explore our “Did You Know” series.

 Read More "Did You Know" Posts! ›


Topics: Office Equipment Scanning Did You Know? Productivity Tips and Tools