The Datamax Thinking Blog

Most of us have heard this before, but it’s worth repeating because it’s true – there are no stupid questions (though we’ve all probably heard some stupid answers). 

This is especially true when asking a potential office equipment provider questions. When it comes to deciding whom to partner with for your copier and other office equipment needs – questions are an important part of the selection process.

How important? 

When looking at companies that sell copiers, selecting the right partner can really make or break how effective a technology purchase, lease, and/or software implementation will be.  Since questions are important in this process, here is a short list of them to help you separate the pretenders from the contenders.  

Use print tracking and managed print services to simplify cost recovery in your law firm.

Recouping business expenditures taken on behalf of a client (whether internal or external) is necessary. Keeping track of each of those expenses for every single client can be difficult and time consuming.

It’s sort of like traveling for business. You have that thought, “I could be reimbursed for my meals and my trips to Starbucks, but do I really feel like jumping through the necessary hoops?” Sometimes your time is just worth more than the trouble of recovering a cost.

To remain competitive businesses need to harness technology to solve their everyday challenges.

Though technology won’t solve ALL of your business problems, you might be surprised by the amount of heavy lifting it can do for you – this is especially true in a document-intensive industries, such as legal. And, with all the time you’ll gain with the help of technology, you can concentrate on one of those other tasks you’ve been juggling.

Here’s a list of common business challenges – and potential solutions to those challenges – that can make a difference in your office.

Print tracking tools help you understand where you’re incurring costs, so you can get them under control.

It’s a question we are asked often: “Can I track how much my office prints?” Office print tracking captures and records information about your office’s printing behaviors.

You can’t plan for what you can’t measure. And not knowing the total number, length, etc. of what documents are being printed and by which department and individual makes it difficult to ensure that printing costs are under control.

Learning more about how selecting the right mix of office equipment will make your life easier and save your office money is a good first step.

You can save up to 30% of your printing costs by partnering with a managed print services (MPS) provider. This is a commonly accepted and used statistic based on research from industry analyst Gartner.

A rules-based printing strategy can get you on the route to a bulging bottom line.

Though we are interacting with information more and more online (PC, tablets, and phones), the need to print paper documents is still there. So, the question now becomes not whether or not you need to print, but how do you print in order to:

As a result, the MFP is more than just your average print output device; it has become the hub

A successful MPS roll out depends on a change management strategy and a partner who understands its value.

Change is a common word that affects everyone, and is something we're experiencing more and more every day.

Free yourself to stay on target and get back to business—your business—with Managed Services.

Take a moment and ask yourself two questions...

1. How much time do you spend keeping up with the day-to-day operational needs of your business? and
2. How much time is then left for you to actually spend on "the business?"

Chances are, if your company is managing everything alone, you don't spend as much time as you could on the business at hand. Organizations have a multitude of facets that are all continually