The Datamax Thinking Blog

Buying a copier locally will likely be a better fit and provide better service for your business.

What’s not to like about visiting a local farmers’ market and buying produce fresh out of the ground or off the vine? Not only does it taste great; the feeling of supporting the local community is nice too.

Supporting your neighbors down the street or the people you see in church on a Sunday is a good feeling.

Buying copiers is, a little, like buying vegetables from a farmers’ market versus going to a grocery chain. The freshness, service, and local support are hard to match.

Healthcare providers need to know that protected health information could be stored in their copiers – and accessible to hacking.

Digital copiers are essential components of modern doctors' offices. They enable you to improve your communication, increase your productivity and save money. Despite these benefits, copiers are a potential source of Health Insurance Portability and Accountability Act of 1996 (HIPAA) privacy and security risks.

Legal document management software and copiers can help support your litigation every step of the way.

Let’s start with the obvious – there are lots of documents to manage in any legal activity.

I’ve written a few times about the benefits of legal document management, so I won’t rehash those arguments here.

Too often, we see law firms still managing their files as paper documents.

Law firms can automate document workflows directly to Worldox from MEAP-enabled copiers.

For law firms – when it comes to maintaining efficient workflows – technology plays a leading role. With the right technology, law firms can save valuable time and money by limiting the number of manual steps involved in their business.

And Canon, a leader in digital imaging solutions, offers both hardware and software technologies that can help your law firm do exactly that

Ascend to extraordinary heights with audacious new digital production print workflow and output management solutions.

In today's production print world, controlling costs and scaling the challenges necessary to keep moving upward takes concentration, diligence, and most importantly—a bold carefully navigated approach.

With business in a constant state of flux, improving competitive differentiation through high-quality communications while managing costs is more important than ever—especially for

A multifunction printer for your office can save you time, space, and simplify inventory needs while meeting your business’ document production needs.

A Multifunction copier (or multifunction printer, MFP, most commonly just called “the copier”) is a 4-in-1 piece of equipment. It can combine the functions of up to four different devices – the printer, copier, scanner, and fax. These aren’t the simple copiers of decades past.

Adhere to regulations, protect patient privacy, and increase productivity with digital legal document management.

The legal industry must adhere to some of the most rigid standards in records management. A firm must protect their clients’ interests, while also adhering to federal, state, and local regulations, and court requirements. And if you fail to comply, it can result in loss of client confidence, malpractice suits, stiff penalties, and/or hefty fines. 

What we also hear is that not everyone is entirely clear on the ramifications of HIPAA non-compliance. 

In 1996, the Health Insurance Portability and Accountability Act (HIPAA) established significant requirements to safeguard the health information of patients.  These requirements dictate the when, how, and with whom as it relates to the sharing of Protected Health Information (PHI).

Based on what we see and hear in the Document Management and Document Workflow arena, Healthcare Providers are quite focused on the application of HIPAA guidelines within their practices and clinics today. 

Account payable’s repetitive, time-consuming tasks can be streamlined by removing paper, electronically capturing the documents, converting them into images, analyzing their content, and creating workflows to automatically route for review and action.

When it comes to accounts payable (AP), most organizations receive invoices from a number of digital channels (mail, fax, email, electronic data interchange - EDI, etc.), but the overwhelming majority of them are paper documents.

While here at Datamax we don’t believe there’s a secret sauce, we do believe in technology and think there are a few key “ingredients” that are critical to our clients’ achieving success.

IT projects don’t fail because of the information technology – and if they do it’s rare. Most IT projects fail when a company thinks they’ve found some sort of “secret sauce” of technology; as if ineffective business processes are going to magically be fixed or improved and employees will immediately be able to adapt and use the new tools. On the contrary, research from the Project Management Institute shows that changing mindsets and attitudes is viewed as the greatest barrier to new project success by 58% of people. 

There aren’t many shortcuts in life, especially when it comes to changing attitudes (those of us with stubborn children can relate).