The Datamax Thinking Blog

Want a smaller copier without compromising functionality or productivity? Multifunction copiers aren’t as big as they used to be…

As the saying goes, good things come in small packages. A multifunction copier is one of them. 

Big Productivity, Small Footprint

Most of the time when people imagine a multifunction copier, they still envision this clunky, gray, off-white or white, couch-sized (okay, at least a love seat) piece of equipment –

E-filing becomes mandatory for civil matters in Texas courts on July 1, 2016. Are you ready?

During its 19 month life, the Pony Express was the fastest way to move information from coast to coast. Leaving from St. Joseph, MO or from Sacramento, CA; the relays of riders could make the 2,000 mile trip in 9 to 12 days.

Couriers are important. Wells Fargo began as a courier service, transporting packages and gold (remember all those stagecoach robberies in those old Westerns?).

Print tracking tools help you understand where you’re incurring costs, so you can get them under control.

It’s a question we are asked often: “Can I track how much my office prints?” Office print tracking captures and records information about your office’s printing behaviors.

You can’t plan for what you can’t measure. And not knowing the total number, length, etc. of what documents are being printed and by which department and individual makes it difficult to ensure that printing costs are under control.

Green isn’t just environmentally friendly. It’s also friendly to your firm’s budget.

“It’s not easy being green.” – Kermit the Frog

Despite Kermit’s lament, it’s a lot easier to “be green” than you may expect – especially with your printers, copiers, and other office equipment. While copiers and printers can contribute to the digital and physical landfills, when it comes to industries that make lots of copies (like the legal industry), they can also be key components within a company-wide green initiative.

Scanning paper documents seems simple, but can turn into a pain very quickly. These tips ensure the process stays simple.

Time to scan the documents (and yes, since you can’t hear my inflection or in case you don’t remember this gem from the 80s, that was a reference to the Dunkin’ Donuts’ commercial).

When it comes to capturing paper documents, regardless of the type of device you’re using, there are a few tips on how to prep documents for scanning that can make the process as painless, efficient and fast as possible.

Play follow the leader with your print jobs on any of your office’s networked copiers.

Called pull, push, or follow me printing; this productivity functionality allows employees to roam the office and print from a convenient device.

Have a large print job, but don’t want to carry it from your desk up two floors to the big conference room? Hit print, select the device closest to your meeting,

The study found that seventy-four percent (74%) of employees felt they were asked to do things on the job for which they were not properly trained.

"Yeah, yeah, yeah, so you say you've got advanced service training certification(s)—so what. If those certifications were worth their salt, everyone would be pursuing achievement, touting the distinction, and donning the emblems."—Naysayers International

As it stands, many service providers don’t seem interested (or perhaps capable) unless such certifications are required or mandatory by the suppliers and manufacturers they represent. Mandatory certifications may ensure compliance but not necessarily commitment to learning—which is the point. The fact is the vast majority of advanced technical training certifications in arenas like the copier industry are dealer-voluntary. So what does it say about those who don’t voluntarily participate in them? Whether cost, commitment or perceived lack of value from, oh the way, the OEM, we think that's a pretty revealing question.

81% of the respondents reported that negligent employees or other insiders have been responsible for at least one unintentional data breach within their organizations over the past two years. - The Human Factor in Data Protection Study¹

While companies will always be fearful of the malicious ‘bad apple’ employee, numerous studies have shown that most internal security breaches are accidental or unintentional; mostly a result of clever phishing tactics. Phishing is a scam featuring a malicious program posing as legitimate – an email seemingly sent by someone in your contacts, but the actual address is unfamiliar. Inadvertently, a well-meaning employee could succumb to such a scam by not realizing that something isn’t right. By properly identifying these causes, companies can not only inform employees of the risks, but can also reduce their exposure to these cyber-attacks. If employers take the time to educate employees on how to identify these threats, small business with limited resources can drastically reduce their own exposure at little to no additional cost.

“We have met the enemy and he is us.” – Walt Kelly

Our 5 most popular posts from 2015, including how to avoid being scammed online.

I hope your new year is off to a fantastic start.

As we all dig into a new year, here are a few of our greatest hits from last year.

Whether you’re revisiting them or seeing these for the first time, thank you for reading. All of us here at Datamax look forward to helping you reach your business goals this year.

1. A Crying Shame – Scams, Cons, and Ripoffs from the Internet

We must be vigilant regarding the Internet Con Artist because eventually we will be confronted with his scams.

Your copier’s hard drive could be a digital time bomb unless properly secured. 

Your copier is hiding something from you – its hard drive.  

These hidden hard drives in copiers prevalent since 2002 store images of every document that’s ever been copied, scanned, or emailed. This data remains stored on the hard drive until the drive becomes full then the old data is overwritten, but there’s always the potential for sensitive information to be stored on your copier’s hard drive. Though that copier in the corner of the office may appear innocent, it is ripe for hacking – and they are often overlooked.