Are you barely scratching the surface of what your copier device can do for you?
As an example, the Canon imageRUNNER ADVANCE series is packed with powerful features, but many businesses don’t fully leverage its capabilities because, simply, they don't know they exist or are not sure how to proceed. Here are five key functions that often go underutilized:
1. Advanced Scan and Workflow Automation
- What It Does: The imageRUNNER ADVANCE can scan directly to cloud storage, email, or a specific folder with advanced OCR (Optical Character Recognition) for searchable PDFs.
- Why It Matters: Many businesses still scan to email or a general folder without organizing files efficiently. With workflow automation, you can route documents automatically based on keywords, reducing manual handling.
- How to Leverage It: Configure Scan-to-Cloud for Google Drive, OneDrive, or SharePoint, and set up workflows that instantly send invoices to accounting or contracts to legal teams.
2. Universal Login & Secure Print Release
- What It Does: Users can authenticate via PIN, proximity card, or mobile device, ensuring that documents only print when the right person is present.
- Why It Matters: A lot of businesses don’t realize how much sensitive data sits uncollected in printer trays. Secure print release prevents confidential documents from being left unattended.
- How to Leverage It: Enable uniFLOW Online to track print jobs and restrict access based on user roles, reducing waste and improving security.
3. Customizable User Workflows & One-Touch Buttons
- What It Does: Users can set up personalized workflows for repetitive tasks, such as scanning invoices directly to accounts payable with a single button.
- Why It Matters: Most users go through multiple steps to perform the same actions every day. By automating tasks, businesses save time, reduce errors, and improve efficiency.
- How to Leverage It: Use Canon’s MEAP (Multifunctional Embedded Application Platform) to create custom workflows for different departments—like routing HR documents to a secure folder with one tap.
4. Remote & Mobile Printing.
- What It Does: Users can print securely from smartphones, tablets, or laptops—whether in the office or remotely—without needing direct network access (via uniFLOW Online Print and Scan app).
- Why It Matters: Many businesses don’t realize they can print on the go. Employees often email files to themselves or transfer them via USB when they could just print from their phone securely.
- How to Leverage It: Set up Canon PRINT Business or AirPrint/Mopria for quick, secure mobile printing from anywhere.
Speaking of consultants, a Business Process Consultant is ready to help guide you through these powerful workflow functionalities and more! Click below to schedule your visit with a Datamax Technology Specialist!
