According to Deloitte, HR automation can improve process efficiency by up to 60%, allowing HR teams to focus on strategic tasks rather than repetitive administrative work.
American businessman and author Gary Vaynerchuk recently posted this nugget on his LinkedIn page: “Speed is 4 billion times more important than perfection.”
To his point, it’s easy to get bogged down in the routine processes, leaving strategic thinking at the front door… Human Resources departments included. HR departments are responsible for managing a large volume of sensitive employee information, such as contracts, resumes, employee files, and performance reviews. Many times, these documents and records are left to be handled and physically shared from person to person and desk to desk. Sticking to manual processes equates to tapping the brakes on productivity and sucking valuable time out of your workday.
Slower processing times are one thing. Irritated employees, and even potential data breach, are quite another. With that in mind, Content Management engagements introduce Human Resources automation to help free up your day for more engaging activities and enables you to leave the paper pass back and forth behind, all in a single, secure platform. In fact: According to Deloitte, HR automation can improve process efficiency by up to 60%, allowing HR teams to focus on strategic tasks rather than repetitive administrative work.
HR Automation: What is it?
Automation streamlines various essential HR administrative tasks that, while crucial, can hinder productivity when done manually. These tasks include:
- Filing, organizing, and retrieving documents
- Routing information for review and approval between teams or departments
- Preparing and distributing HR onboarding materials
- Handling employment agreements and employee contracts
- Processing payroll each pay period
- Maintaining employee records and information
- Providing employees with the correct tax forms
5 Areas Where Content Management Can Help You Accelerate HR Processes.
1. Time Off Requests.
Design customizable workflows and forms for leave of absence, vacation, travel, and other time-off requests. Streamline and automate employee requests with real-time insights, enhancing coordination across departments.
2. Employee Hiring.
Need a more standard, straightforward hiring process? Create one standard Job Requisition Form with all the essential, relevant information regarding roles, responsibilities, and qualifications needed for an open position – one that aligns appropriately with all applicable laws and regulations.
After an application is filled out electronically and the interview process is complete, pull information from the existing application in a streamlined manner, fill out pricing, and generate a PDF to send to the new employee to DocuSign.
3. Onboarding/Offboarding.
When employees are hired, create one centralized and searchable record with key details like personal information, necessary supplies or equipment, login/setup information, and onboarding schedules.
Every HR Department needs an offboarding checklist to meet compliance-related measures. One of the essential components of this process is to document all the information, knowledge and processes critical to your departing employee. With Content Management, consistent, systematic employee offboarding helps mitigate security/compliance risks and streamlines the process for your HR team.
4. Performance Reviews.
5 different review processes for 5 different departments? Use customized forms to route approvals to appropriate direct managers, and department heads within the review lifecycle. The real advantage is to create a “single source of truth” for all reviews in one centralized location.
5. Employee Feedback Surveys.
Employee surveys have become a distinct driver for cultural well-being for organizations, whether they’re sent out after an event, at the end of a year, or at the point of adopting new initiatives. Leveraging process automation, easily collect meaningful feedback (via customized forms) to understand the sentiment of the people in your organization.” Utilize reports to view collected from the survey.
Is the way your company manages, stores, and access documents in need of a numbers audit? Are you strapped to manual, paper processes, or storing documents in too many separate silos to keep track of? Unsure of what types of workflows you need?
Consider Datamax. With our Content/ Document Management engagement, we can provide the consultation and the tools to arm you with workflows that really work for your specific business needs, beginning with a Discovery process to holistically understand your people, your processes, and where pertinent improvements can be made.
