The Datamax Thinking Blog

Here are five major hurdles that - if they haven't already - should be cleared with a copier and business technology partner to continue the race with sustainable results. 

The point is this: Purchasing a copier for the first time (and the proceeding times) can be a daunting task. We're here to help you avoid venturing down the copier procurement process with your proverbial shoes untied. 

First-game jitters are a real thing. So are the nerves of first-time buyers.

Be it a house, a vehicle, or a long-term technology acquisition, it's natural to anxiously stew over every possible angle and worry about what you might have missed... and how your decision affects the road ahead for you or your organization.

According to a report by Skynova, 66% of businesses say processing invoices takes up more than five days per month. Additionally, almost half of all businesses require two to three people to approve an invoice. Great... so what if at least one of those three people are on vacation for a week?

Are your documents in disarray? Is it affecting how well your team performs?  

Documents are the vessels of everyday business workflow environments. They are the means of distributing key information on every aspect of your business operations at large. Likewise, “unstructured” documents like images, videos, audio files, and emails play a key role in disseminating and sharing information. Workplaces are at their best when these documents, records, and content are easily accessible, well organized, stored appropriately, and fully secured.

Does your project manager maintain a comprehensive overview of project aspects? Can your contractor pull up plans easily when a client is balking on site? Does invoicing take too much time, physically pinging from desk to desk?

You wanna hear a good construction joke? Hold on, I’m working on it.

Jokes aside, a contractor’s work is never done. He or she must be in multiple places at one time. Long hours, ongoing site visits, and a flurry of projects move through every workday, with dozens of invoices, plans, contracts, change orders etc., tagging along with them to ensure the job moves forward.

A proficient IT administrator derives satisfaction from automating tasks to enhance productivity, responsiveness ... and positivity.

In today's hypersonic-paced IT world, it's no surprise that the typical IT department is juggling a ridiculous number of tasks. From managing help ticket requests to tackling long-term projects to addressing ever-present security risks, it seems never-ending.

Here are a few suggestions on putting your best foot forward with your next Managed IT Partner.

While the origin of the phrase “getting off on the wrong foot” remains uncertain, we can all agree that doing so is a terrible start to any endeavor.

An athletic team that gets off on the wrong foot generally plays poorly. A relationship is less likely to prevail. In addition, a Managed IT partnership that doesn’t start off on the right foot is likely to spell major headaches – if not more – for your organization.

Accommodating a modern learning environment means adapting to the use of Chromebooks, iPads, smartphones, and supporting the ever-evolving world of print and scan. It takes time to evaluate, let alone figure out for your school environment.

As anyone who works on campus or has a child in K-12 education knows, the classroom is changing.

According to Hurix Digital, adoption of VR and AR in the online education market is expected to see an 18.2% CAGR between now and and 2027. The global K-12 e-learning market is expected to grow exponentially. Meanwhile, security continues to be a necessary priority: Eighty percent of school IT professionals reported that their schools were hit by ransomware in the last year, according to a global survey of 3,000 IT/cybersecurity leaders conducted by cybersecurity company Sophos.

In the end, uniFLOW Online provides a flexible and secure print and scan infrastructure for the future of work.

The COVID-era predictions are coming to fruition: Work from Home is here to stay.

According to Forbes, as of 2023, 12.7% of full-time employees work from home, while 28.2% work a hybrid model. As administrators know, the ever-shifting "workplace" can make managing print even trickier.  uniFLOW Online simplifies printing and scanning for employees, whether they're at the office or at home. The user experience is similar no matter where they're printing to, making it easy to switch between work environments.

Section 179 Deduction of the IRS Tax Code is an immediate expense deduction that business owners can take for purchases of depreciable business equipment. 

Continuing to invest in new technology equipment to maximize efficiency is a valuable endeavor for organizations looking for a competitive edge. It's even better when you can maximize tax deductions as well.

Section 179 and Bonus Depreciation are two components of the 2017 TCJA (Tax Cuts and Jobs Act) that present potential tax savings for your organization if you're in the market for copiers, printers, or other related technology hardware or software. To maximize the current incentive, qualifying equipment must be financed or purchased before January 1, 2024. Also of note: Beginning Jan. 1 of this year, bonus depreciation has begun to phase out over the next four years.

The following provides a closer look at the security capabilities of Canon's imageRUNNER ADVANCE DX devices and how incorporating your print environment into a Zero Trust strategy can foster trust between the end user students/faculty, the device, and the associated data.

If and when someone approaches a multi-function printer on your campus, have you considered an ideology of "Never trust, always verify"? 

The adoption of zero-trust security frameworks is increasing as a recommended approach to addressing cybersecurity risks, and with good reason. The Pandemic brought many changes, but among them, the sudden shift to remote work (and virtual learning environments)  in 2020 brought to light the need for more comprehensive security.