The Datamax Thinking Blog

If you haven’t taken a hard look at how your copier fits into your overall security posture, now’s the time. Below are five areas where things can (and do) go wrong, along with what you can do to protect your business.

You’ve locked down your network, trained your team on phishing scams, and maybe even sprung for a next-gen firewall. But the copier? It’s just sitting there, blinking quietly in the corner, churning out invoices and HR forms.

Harmless, right?

Windows Protected Print (WPP) is Microsoft’s new, more secure printing system. Why the change? According to Microsoft , 9% of Windows security issues reported to the Microsoft Security Response Center (MSRC) were caused by print stack-related issues.

Microsoft is set to revolutionize the way organizations print. With the upcoming launch of Windows Protected Print (WPP), businesses everywhere should begin preparing for one of the most significant changes to enterprise printing (and the printing experience) in years. If you're managing print infrastructure—or relying on it—you'll want to understand what WPP is, why it matters, and how to prepare for the transition. Let’s explore what this means for your print environment and your customers.

Incorporating Zero Trust principles into every aspect of IT infrastructure, including print management, is essential for organizations looking to protect sensitive data and maintain compliance.

Have you had serious conversations with IT administrators about implementing a Zero Trust Security Framework in your business environment? Have you zeroed in on how print plays a role in such?

From hybrid and remote work environments to various cloud printing risks, insufficient monitoring, and simple lack of device-level security, there are many reasons why print environments fail to keep up with today’s fast-paced secure protocols.

In your observations of Cybersecurity Awareness Month, how often (if at all) have you considered your print devices? 

It’s no surprise that secure printing remains a big deal for organizations to consider in 2024. Dubbed time and again as “just another endpoint device on your network” by those preaching the security protocols message, it's important to remember:  Your copier or Multi-Function Printer (MFP) processes any number of sensitive documents every single day (all potentially vulnerable to attack. Among them:

Superintendents, campus IT, and administrative teams must work together to maximize budgets while managing printing proactively to deliver a secure, accessible print environment for everyone on campus. This is where a Print Management solution becomes a valuable asset.

Mark Twain has this funny quote about a teacher’s first day back in the classroom.

“Describing her first day back in grade school after a long absence, a teacher said, ‘It was like trying to hold 35 corks underwater at the same time.’” IT administrators on campus might often feel the same.

There likely won’t be an obvious indicator that it’s time to replace your trusted copier or printer. However, there will be signs.

If your office had one essential worker, it would be your Multifunction Printer/copier.

It works diligently and consistently, without much of a break. It also multi-tasks in unique ways, printing, copying, scanning, faxing, and finishing to help you complete workflows and custom print jobs every single day. Of course, from its initial unboxing to its final resting place in the boneyard (the area of a copier dealer's warehouse where it is eventually stripped for parts), your copier has a  certain life span.

What happens when Zero Trust encounters your print environment?  How do you avoid compromising an otherwise locked-down IT environment? How do you retain the ability to print as needed? 

For a rising number of organizations today, when it comes to security, trust simply cannot be earned without proper approval. No exceptions. Seventy-two percent of organizations are either in the process of adopting Zero Trust Security or have already adopted it, according to Statista.

Let's face it. Applying the right security settings and ensuring best practices can get complicated fast, but Canon’s Unified Firmware Platform (UFP) simplifies that for you.

Firewalls, VPNs, anti-virus protection... these are all commonplace in today's tumultuous cyber security landscape. It goes without saying that cybersecurity is a top initiative for organizations aiming to protect sensitive information and their reputation.  What about your copiers and printers, and their inherent need for protection? Perhaps less commonplace. 

Good IT security practices require more than just a bundle of technology tossed at a potential problem.

Author and Poet Rumi once wrote: “I’ve said before that every craftsman searches for what’s not there to practice his craft.”

McAfee Embedded Control blocks the execution of unauthorized applications like malware through intelligent whitelisting.

In an attempt to fully secure your home, imagine creating a list of every potential intruder that exists in your neighborhood, in your city, and beyond. Now – imagine creating a list of every APPROVED individual into your home.