The Datamax Thinking Blog

Never just buy a copier, take your time and select the right one for your business.

Buying a copier for your law firm is easy. With a quick search of the Internet, you can unearth a variety of options – from eBay, manufacturers, and copier dealers. Get a purchase order or just hand over your credit card information and, voila, you’ve bought yourself a new copier.

Getting the RIGHT copier to meet the complex needs of the legal industry is more complicated. More complicated, but definitely better for you in the long run.

Use print tracking and managed print services to simplify cost recovery in your law firm.

Recouping business expenditures taken on behalf of a client (whether internal or external) is necessary. Keeping track of each of those expenses for every single client can be difficult and time consuming.

It’s sort of like traveling for business. You have that thought, “I could be reimbursed for my meals and my trips to Starbucks, but do I really feel like jumping through the necessary hoops?” Sometimes your time is just worth more than the trouble of recovering a cost.

To remain competitive businesses need to harness technology to solve their everyday challenges.

Though technology won’t solve ALL of your business problems, you might be surprised by the amount of heavy lifting it can do for you – this is especially true in a document-intensive industries, such as legal. And, with all the time you’ll gain with the help of technology, you can concentrate on one of those other tasks you’ve been juggling.

Here’s a list of common business challenges – and potential solutions to those challenges – that can make a difference in your office.

You rely on copiers to keep your law office’s document production moving. When they break, you need a service partner that can help you copy on.

You are the behind-the-scenes glue holding your law firm’s practice together. Most days, you don’t feel like an office manager but like a triage doctor, prioritizing what needs to be done first. Only you also have the fun task of handling (some) lawyer’s outsized egos as well.

You’re up early. You stay late. You don’t have time to handle everything – nor should you.

Law offices need to look inside the IT perimeter to ensure security for copiers and client documents.

Email management is no longer the biggest concern for legal IT departments.

Whew, right?

Not so fast, the number 1 concern now: security management.*

Security of information is crucial in the legal community. With so much personal and privileged information to keep safe, it’s no wonder that 23% of the questions from the International Legal Technology Association’s (ILTA) 2015 IT survey report were focused on security-related questions.

The average office spends $25,000 to fill a four-drawer file cabinet and $2,000 annually to maintain it.¹

It's no wonder that organizations are more active than ever in pursuing solutions to streamline traditional methods of managing documents. Without the assistance of document management software, organizing documents, emails, scans, electronic faxes, graphics, Internet content, etc., is frequently a manual process that is very time intensive. Essentially, a dated management style that just doesn't work in today's digital, fast-paced office environment. Add in the burden of “Big Data”and the challenge of information management is bigger than ever.