Safeguard your company’s information lifeline with high-powered Document Management.
Document management. It’s the difference between copying a record 30 times and scanning it into the computer system once. It’s making four trips across the building to retrieve a file versus uploading it directly from the computer. Essentially, it’s the key to a more streamlined document workflow distinguished by efficient information accessibility, cost-effective distribution and secure records retention. Safeguarding your company's information lifeline requires a managed discipline for the capture, storage and retrieval of your business-critical documents as follows...
- Capture of information. This primarily involves scanning and processing images of paper documents from scanners or multifunction printers. Optical character recognition (OCR) software is often used, whether integrated into the hardware or as stand-alone software, in order to convert digital images into machine readable text. Capture may also involve accepting electronic documents and other computer-based files.
- Storage of electronic documents. This often includes management of those same documents; where they are stored, for how long, migration of the documents from one storage media to another (hierarchical storage management) and eventual document destruction. Once stored, searching includes finding documents and folders using template attributes or full text search. Documents can be searched using various attributes and document content.
- Retrieval the electronic documents from the storage. Although the idea of retrieving a particular document is simple, retrieval in the electronic context can be quite complex and powerful. Simple retrieval of individual documents can be supported by allowing the user to specify the unique document identifier, and having the system use the basic index (or a non-indexed query on its data store) to retrieve the document. More flexible retrieval allows the user to specify partial search terms involving the document identifier and/or parts of the expected metadata.
Safeguarding your information also requires a choice—go it alone or find a partner (i.e. document lifeguard)?
doc·u·ment life·guard (n. dok-yuh-muhnt lahyf-gahrd) a document expert employed, as at a business, to assist in protecting information from drowning, disappearing, or other accidents and dangers.
Considering the initial complexities found with starting a document management project, we suggest you pick a partner—one who can help with requirements and implementation, as well as assist with the back-file conversion and day-forward digitization of your current paper documents. A partner-driven approach will help ensure that you achieve maximum productivity while reducing paper-related expenses and storage costs. In addition, will also ensure that you are in compliance with the legal obligations and governmental regulations permeating business today.
Your documents are a vital component of your company’s lifeline. Let's visit to explore how our document management solution offerings can help you safeguard them.