The Datamax Thinking Blog

You and your co-workers are the first line of defense when it comes to information security. A security awareness training program will help to stop data leaks.

You’ll rarely see a lawyer sweat. But if you want to, just mumble the term “data breach.”

Hackers are targeting law firms. This probably isn’t new news to you – the FBI has been giving this warning since 2009. And law firms keeping their data secure is becoming increasingly top of mind. What can firms do to keep themselves from being another cyber victim? 

Security awareness training is quickly becoming law firms’ go-to method of adding that extra, needed layer of security to their data, with 49% of firms having security awareness training programs in place – and for law firms with more than 350 attorneys, that number increases to 86%.

To remain competitive businesses need to harness technology to solve their everyday challenges.

Though technology won’t solve ALL of your business problems, you might be surprised by the amount of heavy lifting it can do for you – this is especially true in a document-intensive industries, such as legal. And, with all the time you’ll gain with the help of technology, you can concentrate on one of those other tasks you’ve been juggling.

Here’s a list of common business challenges – and potential solutions to those challenges – that can make a difference in your office.

61% of data breaches within companies of less than 500 employees involve paper records.*

Are you counting how much paper and how many employees are in your office right now?

Imagine your law firm in the news – not because you’ve just won a high profile case, but because you’ve experienced a data breach. Worse, that data breach was caused by something simple – like mistakenly throwing away older case files into the dumpster or one of your lawyers losing his briefcase in Starbucks, with client information written on his two legal pads inside that briefcase.

Law offices need to look inside the IT perimeter to ensure security for copiers and client documents.

Email management is no longer the biggest concern for legal IT departments.

Whew, right?

Not so fast, the number 1 concern now: security management.*

Security of information is crucial in the legal community. With so much personal and privileged information to keep safe, it’s no wonder that 23% of the questions from the International Legal Technology Association’s (ILTA) 2015 IT survey report were focused on security-related questions.

Your copier’s hard drive could be a digital time bomb unless properly secured. 

Your copier is hiding something from you – its hard drive.  

These hidden hard drives in copiers prevalent since 2002 store images of every document that’s ever been copied, scanned, or emailed. This data remains stored on the hard drive until the drive becomes full then the old data is overwritten, but there’s always the potential for sensitive information to be stored on your copier’s hard drive. Though that copier in the corner of the office may appear innocent, it is ripe for hacking – and they are often overlooked.