Specific print management solutions provide various levels of control and can help business owners of all-sized organizations better track usage, from features like Secure Print available directly on your MFP, up to robust enterprise, server-based solutions.
My brother-in-law, the sales director for a newly-opened auto dealership, strives to find any way possible to keep costs low and minimize wasteful practices as the business gains momentum. We chatted about his recent challenges at a recent Sunday gathering, the buzz of March Madness games echoing from the tv in a nearby room.
Being in the industry I’m in, I naturally asked him about the set up of copiers and printers at the dealership. He struggled to recall the make and model of the machine that sits near his office. And then he shook his head.
“But I can tell you this for sure: There’s a ton of waste,” he said. “Every day I see copies just sitting on or around the copier all the time. You wouldn’t believe it.”
According to a reduce.org study published by Canon, just 25 percent of unclaimed output – aka wasted pages – could have a significant impact on your business. Consider 10K pages printed by an employee over time. Twenty-five percent waste would equal 2.5K pages wasted. For every 100 employees, that’s 250K wasted pages.
Running a business without a certain level of print management is like having your team on the court hustling for the win, but no coach to provide structure and a solid game strategy.
Such waste with regard to printing has three major impacts on an organization:
- Financial. Assuming 10K pages at 5 cents per print (includes paper, equipment, toner and related software). This equates to $12,500 in direct printing costs for every 100 employees.
- Environmental. The process of manufacturing a ream of office paper requires significant quantities of trees and fresh water. According to Canon’s release: 250K pages equal 300 trees, and the same amount of pages accounts for 650,000 gallons of water. That’s enough to fill an Olympic-sized swimming pool.
- Information Security. Some documents left uncollected can harm the security of your company if accessed by unauthorized individuals. As a few examples, consider: Company financials, employee salary, client financial data and personal data.
Do the printing habits you’ve developed have an impact - positive or negative - on these three impactful areas?
Specific print management solutions provide various levels of control and can help business owners of all-sized organizations better track usage, from features like Secure Print available directly on your MFP, up to robust enterprise, server-based solutions. Among these solutions is a Managed Print Services Program.
10 Advantages of a Managed Print Services program:
1. Cessation of new equipment acquisitions until a Print Strategy is developed
2. Identification of print devices, usage, and applications
3. Identification of hidden print costs
4. Development and deployment of Print Strategy
5. Consolidation of print responsibilities
6. Outsourced fleet management
7. Managed print expenses
8. Optimization of fleet deployment
9. Streamlined workflow
10. Minimized carbon footprint
Are wasteful practices costing your team? Are they affecting your security, your printing costs and your overall document security? Is it time for a new game plan on your organization’s home court, to ensure that you are getting the results you desire?
