The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Going Green With Digital Document Management

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With Digital Document Management, you'll appreciate a more attractive bottom line, and Mother Nature will appreciate your eco-friendliness.

When it comes to companies trying to become more environmentally friendly in their day-to-day practices, technology usually isn’t an option that comes to mind as a means to go green. On the contrary, technological advancements, such as electronic document management software, make it easy to be eco-friendly by offering simple solutions to older, more traditional methods.

Through electronic document management, you can convert paper documents into digital content, allowing your business to go paperless -- or at least use less paper. Since the documents are stored and filed intuitively, access is quick and easy.

Going green is not the only benefit document management has to offer. With electronic document management you’ll get to save a lot more than trees, you’ll also get to:

Save Cost

Operating with digitized documents means you print less. Which means, not only is this practice greener, but also less expensive since you’re not spending as much on supplies like paper and ink.

Printing supplies isn’t the only thing you’ll save on. You will see savings in billable employee hours. Finding and retrieving a document, before digital document solutions like document management, meant sifting and hunting through mounds of paper or stacks of filing folders, just to find a few measly pieces of paper – costing time and money. Document management makes this process a breeze, allowing you to access the documents you need easily and quickly, anytime, anywhere.

Save Time

Now that those documents are easily accessible, you and your employees will steal some valuable time back. No more wasted time wading through paper documents, instead you and your staff can spend more time working with customers and conducting business transactions.

Save Space

How many giant filing cabinets does your office have? Document management eliminates the need for these monsters. You can easily scan old documents and save new documents electronically, making those bulky, space-eating filing cabinets in your office completely unnecessary.

With all of these benefits, you will experience smoother operations and faster response times. Your clients and customers will appreciate your attentiveness, and you’ll appreciate your more attractive bottom line, and Mother Nature will appreciate your eco-friendliness.

Ready to make the switch to document management? Have you been looking for a document management partner in Dallas/Fort Worth? Go green and save with Datamax. We offer top-notch document management services and solutions. Contact us today to learn more!

Explore the Guide to Printers, Copiers, and Scanners ›

Topics: Document Management DatamaxGreen