How many digital copiers and/or printers does your office really need? Ask yourself a few of these questions to find out.
Granted, this title is a little silly. It's a bit like the question “how many licks does it take to get to the center of a Tootsie Roll Pop?”
The answer is, of course, the world may never know.
Or, another light bulb joke:
How many copier sales people does it take to screw in a light bulb?
5.
One to hold the light bulb, the other four to turn the ladder.
OK, enough with the jokes, because I do have a serious point to make. I've written about the mistakes of just buying a copier and more recently about the value of assessments – find out where your office stands regarding your technical capabilities before purchasing more.
Having too much or too little printing and copying capacity can be a drag on your business. If you print more than your copiers and printers are designed to output in a month; these devices will need to be replaced quicker and will be prone to need more frequent maintenance and copier repair. If you have more capacity than you use – say you have a digital copier capable of printing 100,000 pages but you only print 20,000 monthly – you're paying for more than you need.
Do you need to print those particular documents? Some document processes that are entirely paper-based can be automated, beginning with the scanning feature on your digital copier and software included with your device. Think through your business processes – you might be able to automate a workflow, improving productivity, speed, and saving printing costs.
If you work with a managed print services partner, they can guide you through this selection process so that you don't over or under purchase equipment and supplies.