uniFLOW is a powerful print and document management solution that helps businesses secure their printing, control costs, and streamline workflows—all while reducing IT burdens.
If your small or medium-sized business (SMB) is struggling with unsecured printing, high print costs (and printing volumes), or inefficient workflows, you're not alone. Many companies overlook how much time, money, and security risk is tied to unmanaged printing. Unmanaged print devices can become a lot like herding cats.
Need more convincing you're not alone when it comes to mismanagement of print?
- 70% of organizations admit they are not confident in their print security. - IDC
- The average employee prints 10,000 pages per year, with 45% of them being unnecessary. - Gartner
- 50% of helpdesk calls are related to printer issues, consuming IT resources and time. - Forrester
- 80% of employees want mobile printing options to support hybrid and remote work environments. - IDC
Enter uniFLOW. uniFLOW is a powerful print management solution that helps businesses secure their printing, control costs, and streamline workflows— all while reducing IT burdens. Whether you're concerned about unauthorized access to sensitive documents, wasteful print habits, or supporting remote and hybrid employees, uniFLOW offers a comprehensive, scalable solution designed to meet your business needs and centrally manage print.
What is uniFLOW?
Developed by NT-ware, a Canon Group Company, uniFLOW is a print manager software that gives businesses complete control over their printing environment.
It works seamlessly with Canon multifunction printers (MFPs) and many other devices, ensuring secure, cost-effective, and flexible printing—whether in the office or through cloud-based workflows.
uniFLOW is available in two deployment models:
- uniFLOW On-Premise – Installed on a local server for businesses needing greater in-house control over print security and costs.
- uniFLOW Online – A fully cloud-based print management system ideal for SMBs looking to reduce IT overhead while enabling secure and mobile printing from anywhere.
What are Key Features of uniFLOW for SMBs?
1. Secure Print Management
Security breaches and unauthorized document access are a growing concern for SMBs handling sensitive data (e.g., contracts, financial reports, or HR documents). uniFLOW enhances security by:
- Requiring user authentication before print jobs are released to secure sensitive information.
- Preventing unauthorized users from accessing confidential documents.
- Encrypting print jobs for added protection against cyber threats.
2. Cost Tracking and Print Accountability
Printing costs can spiral out of control without proper tracking. uniFLOW’s cost control tools allow SMBs to:
- Track printing expenses by user, department, or project.
- Set print rules (e.g., default to black & white, limit color printing).
- Encourage responsible printing by requiring approval for high-cost jobs.
3. Mobile and Remote Printing
As your business embraces hybrid work models, employees need the ability to print from anywhere, on any device. uniFLOW supports:
- Mobile printing from smartphones, tablets, and laptops.
- Printing from cloud services like Microsoft 365, Google Drive, and Dropbox.
- Secure printing for remote workers, reducing IT headaches.
4. Advanced Print Security & Compliance
If your business handles customer information, legal documents, or financial records, securing print workflows is critical for compliance with regulations like GDPR, HIPAA, or PCI DSS.
uniFLOW provides:
- Secure release printing – Documents only print when the authorized user is at the printer.
- Detailed audit trails – Track every print, scan, and copy job for compliance and security.
- Prevent unauthorized access – Control who can print, copy, or scan sensitive files.
5. Cloud Print & Document Management
Cloud-based workflows help SMBs eliminate reliance on costly, outdated print servers. With uniFLOW Online, you can:
- Print from any cloud storage service (Google Drive, OneDrive, Dropbox, etc.).
- Eliminate print servers, reducing maintenance and IT costs.
- Enable secure printing at multiple locations, perfect for growing businesses.
How Does uniFLOW Help SMBs Improve Efficiency & Security?
- Reduces Unnecessary Printing Costs: With print rules, quotas, and real-time monitoring, businesses can cut down on wasteful printing and eliminate unnecessary expenses.
- Strengthens Print Security & Compliance: From confidential financial documents to sensitive client records, uniFLOW ensures that only authorized users can print or access documents—protecting your business from data breaches.
- Simplifies IT Management: SMBs often lack dedicated IT teams to manage print servers and troubleshoot issues. With uniFLOW, you get a centralized print management solution that reduces IT workload while improving security and efficiency.
- Supports Hybrid & Remote Work: Whether employees are working from home, traveling, or using mobile devices, uniFLOW makes printing secure, seamless, and hassle-free.
Is uniFLOW Right for Your Business?
Do you need to improve document security and prevent unauthorized printing, or do you want ant to cut down on unnecessary printing costs and track usage? At Datamax, we've got print covered, as well as the processes behind the print. To learn more, schedule your visit with a Datamax Technology Specialist!