So how do you know when it’s time to move on? And how can you upgrade your copier without slowing everything down? Start by watching for these seven signs.
Replacing a copier can feel a lot like replacing a refrigerator.
It still works, for the most part. It hums along in the background. But maybe the ice maker stopped months ago. The temperature is inconsistent. You’ve had to reorganize the shelves just to make things fit. It’s not completely broken, but it’s no longer making life easier. It’s just not inconvenient enough to force the issue.
Office equipment often follows the same pattern. When a copier starts falling behind, the signs can be subtle. But over time, those small issues stack up: longer wait times, more service calls, clunky workarounds, and growing frustration from your team.
Just as waiting too long to replace a refrigerator can lead to spoiled food, waiting too long to upgrade a copier can result in wasted time, higher costs, and lost productivity. So how do you know when it’s time to move on? And how can you upgrade your copier without slowing everything down? Start by watching for these seven signs.
Not sure whether your current device is still the right fit? Here are seven signs that suggest it may be time to consider a replacement.
If the copier regularly jams, misfeeds, or requires maintenance, it's likely creating bottlenecks and frustrating your team. Frequent downtime disrupts workflows and slows down day-to-day operations.
Older devices often face supply challenges. When parts or consumables become harder to find, service becomes slower and more expensive.
Modern copiers include features that support digital workflows, such as scan-to-cloud, mobile printing, and automated routing. If your current device lacks these capabilities, it could be holding back your team's efficiency.
Without tracking or reporting tools, it's difficult to know how much is being printed, where costs are coming from, or where waste is occurring. This lack of visibility limits your ability to manage resources effectively.
Copiers handle sensitive information, and older models often lack essential protections like data encryption, user authentication, or secure print release. This can leave confidential information vulnerable.
As teams grow or workloads shift, a device that once fit the organization may now be underpowered. Slow print speeds, limited finishing options, and small paper capacities are common signs of a mismatch.
Technology changes rapidly. Devices older than seven years may not meet today's expectations for energy efficiency, security, or integration. Operating costs typically rise as equipment ages, even if it's still technically functional.
Upgrading is more than a hardware swap. It’s an opportunity to improve how your organization handles information. Newer devices can:
A successful upgrade doesn’t have to impact daily operations. With the right process, transitions can be smooth and well-timed. Here’s how most organizations manage the change:
An upgrade can unlock more than just improved print quality. It can streamline your workflows, tighten security, reduce waste, and help your teams work more efficiently with less effort. Click below to schedule your meeting to begin your upgrade process!