Smarter Print Management Starts Here: The Strategic Advantage of Installing Printanista Up Front

Instead of starting your engagement with “Let’s figure out what you have,” you start with “Here’s exactly what’s going on, and here’s how we can improve it.”

Some things just make more sense when you do them up front.

Like getting a home inspection before buying the house. Or reading the recipe before turning on the oven. Starting with the right information early doesn’t just prevent headaches. It sets you up for smarter and faster decisions from the very beginning.

That’s exactly what installing Printanista does for your print environment.

It gives you and your consultant a crystal-clear picture of your current setup, well before you begin the journey to purchase. You get actual device counts, usage volumes, supply costs, and potential problem areas. So instead of starting your engagement with “Let’s figure out what you have,” you start with “Here’s exactly what’s going on, and here’s how we can improve it.”

What is Printanista? 

Printanista is a cloud-based print management platform that helps you monitor, manage, and automate your print fleet, without needing to be on-site. It pulls real-time data like meter reads, toner levels, and service alerts, and integrates with tools like e-automate to streamline billing, service, and supplies. Built on proven platforms like FMAudit and PrintFleet, it delivers proactive support, reduced downtime, and better visibility across every device you manage.

Installing Printanista up front is not a delay. It’s a smarter starting point in your print management journey.

9 Reasons Why Installing Printanista Up Front is the Smart Move for Your Print Environment.

Here’s why installing Printanista at the beginning is one of the most valuable steps you can take for smart device management. Long before any new devices arrive or decisions get made.

1. Data Over Guesswork: See the Truth Behind Your Print Usage.

Instead of estimating page volumes or guessing how many printers you really have, Printanista captures real-time usage data, page counts, device locations, color vs. mono ratios, and more automatically.

That means:

• No manual inventories
• No surprises later
• No reliance on what “someone thinks”

You start the process informed, not overwhelmed.

2. Expose Cost Drains and Hidden Inefficiencies.

You might be paying for a high-cost printer that no one really uses. Or worse, overworking a device that’s limping along.

Printanista shows you:

• Which devices are overused or underused
• In assessing print jobs, where color pages are racking up unnecessary costs
• Devices nearing end-of-life or out-of-warranty support windows

You’ll see the pain points before they cost you more.

3. Speed Up the Buying Process With Smart, Pre-Qualified Conversations.

Printanista turns your initial meeting from discovery into strategy. With data in hand, your consultant can:

• Skip redundant fact-finding on print device(s)
• Present specific options tailored to your needs
• Help you move from info-gathering to decision-making faster

You get value immediately, not after three follow-ups.

4. Make Better-Fit Equipment Decisions.

No more one-size-fits-all recommendations. With Printanista, your future devices are sized and spec’d based on your actual workload.

This helps you:

• Avoid overspending on oversized machines
• Prevent early failures from under-spec’d devices
• Get a fleet that actually matches your day-to-day reality

Right-sizing isn’t a guess. It’s a guarantee.

5. Turn Your Print Environment Into a Strategic Advantage.

This isn’t just about fixing problems. It’s about turning printing into something proactive, streamlined, cost-effective, and aligned with how you work.

Printanista empowers you to:

• Consolidate devices efficiently
• Transition from local printers to optimized network setups
• Get the most out of your budget without slowing down your team

Less clutter. More control.

6. Build Transparency and Trust From Day One.

You see exactly what your consultant sees. No hidden agendas. No blind recommendations.

• Data collection is unbiased and visual
• All insights are clearly reported and shared with you
• You’re in the loop every step of the way

It’s your print environment. You stay in the driver’s seat.

7. Set the Stage for Seamless, Stress-Free Setup.

If you decide to move forward, onboarding is faster and more accurate.

Printanista:

• Enables accurate SLAs based on real performance benchmarks
• Integrates remote monitoring immediately
• Minimizes IT headaches from the start

No delays. No chaos. Just clarity.

8. Support All Your Devices, No Matter the Brand.

Have a mix of brands or models across different offices? No problem.

Printanista is:

• Device-agnostic, monitoring over 25,000 models
• Compatible across Windows, Mac, Linux, and even Raspberry Pi
• Built for multi-brand, multi-location environments

One tool. One view. Total control.

9. Turn Complex Environments Into Clear, Actionable Roadmaps.

Whether you’re managing 5 printers or 150, Printanista turns chaos into clarity with:

• Customized alerts for supplies and service
• Automated supply replenishment
• ERP system integration for smarter ordering

You don’t just react. You stay one step ahead.

Get Ahead of the Game With Your Print Management Journey: Want to Talk About Results Instead of Guesses?

Printanista isn’t just software. It’s a smarter starting point. It lets you and your consultant skip the small talk and guesswork and get right to what matters: reducing waste, cutting costs, and making decisions that serve you.

Want to learn more about Printanista and taking control over your print environment? Schedule your visit today!